Program manager infrastructure | - 2015

I. Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 4000 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Our teams in the field implement some 380 projects in 35 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.

Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.

II. Country Profile

Capital Office : Juba

National Staff : 500

International Staff : 50

Areas : 10

On-going programmes : 8

Budget : 2.9 M €

In 2012, ACTED has undertaken an expansion of activities in South Sudan. A Juba level coordination office was opened in 2011 and in 2012 the capital office has expanded to provide additional support to our field offices that opened in Bentiu, Unity State, and Malakal, Upper Nile State. The rapidly changing situation in South Sudan over the past months have led ACTED to up-scale its emergency response capacities, while also continuing to provide basic services in the traditional areas of intervention.

Since January, ACTED has been providing refugee and IDP assistance in Unity and Upper Nile states. In Maban County, this assistance has focused on the life-saving assistance to refugees from Blue Nile State, Sudan.

ACTED as camp manager for Jamam refugee camp has strived to provide the basic needs for the population

including shelter, waste management, livelihoods, and construction of community infrastructures.

Additionally, ACTED has responded to the new refugee influx in May with the provision of shelter and

emergency latrines at transit sites while providing transportation assistance to refugees relocating to

permanent settlements. In Unity state, ACTED has focused on the provision of livelihoods assistance to refugees in Nyeel and Pariang refugee camps.

However, ACTED has also continued to build on its traditional areas of intervention, focusing on food security and livelihoods in Western Bahr el Ghazal and Warrap, and water, sanitation and hygiene in both states as well. Tonj North in Warrap was also a new area for ACTED where a Community Led Total Sanitation (CLTS) project is being implemented in the underserved area. All of these interventions continue to provide both basic and live-saving assistance to vulnerable populations throughout South Sudan. ACTED will continue to implement these projects and serve the population of South Sudan throughout 2012 and beyond ACTED has been intervening in Maban County, Upper Nile state, SOUTH SUDAN since February 2012 mainly in both Jamam and Gendrassa refugee camps and with the host community. Within these two refugee camps, ACTED is implementing activities such as:

Camp management
Information management
Community mobilisation
Infrastructure construction
Livelihoods/ environmental protection

III. Position Profile

1.Main responsibilities

· Implement construction projects including planning, design and execution

· Design and oversee technical details concerning building construction and rehabilitation (wood, bamboo and masonry structure)

· Ensure high quality project components as per design standards

· Manage construction team and mobilize rural communities when relevant

· Plan, prepare and lead best practices construction training and participatory workshops

· Oversee the work of Infrastructure team including Construction technical Assistant, Team Leader and Construction and Team Focal Point.

· Monitor and evaluate project progress and co-ensure efficient use of program resources

2.Qualification Required

Engineering, Architecture or related construction certification diploma

Specialization and/or relevant experiences in Disaster Risk Reduction/Mitigation (especially floods) will be an asset

5-7 years proven working experience, including 2 years minimum in development or emergencies context. Urban/site planning experiences or training will be an asset.

Design capacity. Excellent hand-drawing skills, CAD mandatory.

Excellent pedagogical skills in construction and capacity-building

Detailed oriented

Independent, team leader

Strong organizational skills – ability to coordinate and manage project activities

Strong supervisory skills – ability to manage, guide and train technical staffs

Hard-worker and willing to assist other staff and hand-on construct as needed

Considerable communication and capacity-building skills

Experience working with an NGO

Excellent spoken and written English

3.Job Duties and responsibilities

The Program Manager infrastructure will report technically and for coordination purposes to the Infrastructure Technical Coordinator and in the field administratively to the Area Coordinator. He/She will be in charge in priority of:

· Facilitate the daily implementation of program development, through conceptualization, design, proposal and program initiation, with a particular focus on constructions, sanitary facilities, other infrastructure, i.e. warehouses, offices, humanitarian hub compound and/or community centers, market and roads rehabilitation with an overall strategy of DRR, especially flood management, and an inter-sectorial approach.

· Line manage and trained all construction staff including construction officer(s), foreman (s), monitors, mobilizers and ensure their facilitation and mentoring in the transition from emergency approaches to the establishment of community development approaches and partnerships.

· Act as a liaison with local and regional officials, UN and NGO agencies in promotion of planning, coordination, and support for existing and developing new projects.

**1.*****Ensure external representation of ACTED in relevant sectors*

Representation toward provincial authorities:
Participate in technical and sectorial meetings to ensure visibility amongst and cooperation with the local authorities and implementing partners;
vis-à-vis international organisations:
Participate in technical and sectorial meetings and working groups involving NGOs and UN Agencies and all other inter-governmental institutions;
Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;

More generally, the project manager is expected to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.

**2.*****Project Cycle Management*

Project implementation:

Plan the various stages of project implementation;
Guide the implementation of the project and the methods of follow-up;
Manage project finances, logistics and materials;
Liaise with all internal and external counterparts of the project;
Assess the activities undertaken and ensure efficient use of resources;

Project reporting requirements:

Set up a clear timeline of reports to be submitted to project Donors;
Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up; Draft program budgets and help evaluate financial program effectiveness.
Ensure adherence to FLAT procedures.

More generally, communicate systematically to the Technical Coordinator and to the Area Coordinator on project progress and planning.

**3.*****Provide Relevant Technical Expertise*

· Ensure that technical quality and standards are considered during project implementation:

Collect technical information and analysis associated to opportunities and risks;

· Support and coordinate with NGO’s partners in the implementation of their infrastructure into the new sites and the Minkaman area. Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.

· Undertake quality control:

Analyze technical added-value and project impact;

Set up technical evaluation exercises during and following implementation.

4. Oversee Project Staff and Security

· Guide and direct project staff:

Organize and lead project coordination meetings;

Prepare and follow work plans with each project member;

Ensure a positive working environment and good team dynamics (solve out potential conflicts);

Adapt the organigram and ToRs of project personnel according to the project development;

Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Technical Coordinator and Area Administrator with recommendations (new position, changes to contract or salary etc.);

Ensure a building of capacity amongst technical staff in the relevant sectors.

· Contribute to the recruitment of local staff:

undertake interviews to assess technical abilities of candidates.

· Oversee staff Security:

In cooperation with the relevant Security Officer, monitor the local security situation and inform the Area Coordinator or Area Security Officer of developments through regular reports;

Ensure that security procedures are respected by each member of the project team.

5. Identify Best Practices and Lessons Learned

· Provide inputs for the design of technical manuals on approved and appropriate construction practice.

Collect information and tools employed for project implementation;

Draft memos detailing lessons learned and best practices identified during the project;

Communicate such information to the Technical Coordinator, to Regional Support Offices and to HQ Reporting Department.

IV. Qualifications:

Masters Degree in civil engineering, or related courses;
Minimum 5 years of experience in project management in a international relief or development setting;
Minimum 5 year of experience in infrastructure and related fields;
Rapid deployment required.

V. Conditions:

Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package