Greenland Oil & Gas Limited, Admin Assistant/Officer Oil & Gas Jobs in Uganda | - 2015

Greenland Oil & Gas Limited requires administrative assistant interested applicants to our annex plant. This position, under close supervision, performs a variety of administrative functions, including filing, scheduling appointments and answering/directing incoming calls. This position is responsible for the clerical support of multiple programs that are essential to the efficient function of the office/department. With our enviable track record in HR development and people extensive inter
nal training, this offer is open for international applicants as we truly believe your development goes hand in hand with ours. Interested applicants should send their recent CV/Resume and application letters urgently with clear intent to work/progress their career with us in our new oil and gas sector Australia. Successful applicants shall undergo a company paid training & induction programs on their successful arrival to Australia and shall receive the company’s application package with their emergency relocation process assistance shall be communicated in detail subsequently.

Essential Duties and Responsibilities:

• Research various projects and monitor programs.

• Answer phones and direct caller to the appropriate person.

• Composes memos, transcribes notes, and researches as well as creates presentations.

• May be responsible for scanning incoming mail and distributing to the appropriate personnel.

• May be responsible for maintaining office supplies/equipment.

• Responsible for scheduling appointments which may include travel and meeting arrangements.

• Maintains various forms of documentation in an easily retrievable and consistent filing system.

• May be responsible for accurately completing various types of documents required for the operation of the department.

• Ensures document filings/forms are submitted within the required timeframe.

• Assist other employees with office or departmental related questions or direct them to the appropriate personnel.

• Assist with maintaining employee timesheets/records, which may include preparing/submitting them to Human Resources.

• May be responsible for submitting invoices for payment to customers and/or Accounts Payable.

• Review, maintain, and input data for various reports/logs.

• Other duties may be assigned.

Minimum Requirements:

Education and/or Experience:

All advertised vacancies are classified under graduate level. Thus, applicants must be a college/university graduate with a minimum of High school diploma and 2+ years of related experience and/or training, or the equivalent combination of education and experience.

Computer Skills:

Must have computer experience with all Microsoft Office applications, databases, e-mail, and web-based applications

Other Skills, Abilities or preferred Qualifications:

• Must be skilled in analysis, problem solving, decision-making, planning, organizing, meeting deadlines, multi-tasking, attention to detail, and communication.

• Proficient with various types of office equipment.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit, stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.