Organisation: Community Efforts for Child Empowerment
(CECE)
Funding Source: ChildFund International
Reports to: Federation Manager
Community Efforts for Child
Empowerment (CECE) is a registered non-profit making and Child focused NGO,
based in Kiboga. It is an umbrella organization, working with ChildFund
International to support six (6) communities (Masodde, Butemba, Kiyuni, Wakiso,
Gayaza and Kinabwe) located in the districts of Kyankwanzi, Wakiso and Luwero.
About ChildFund International
CECE Project:
CECE, with funding support
from ChildFund International strives to demystify the faces of deprivation,
exclusion and vulnerability among children by “uprooting” their root causes.
CECE is an equal opportunity
employer that gives people a chance to fully exercise their potential and
contribute to achievement of organizational goals as they attain personal
career development.
Job Summary: The
Finance and Administration Officer will provide sound financial management,
accounting and administrative services for CECE Programs and operations to
ensure proper monitoring, effective control and utilization of project
resources in compliance with Specified CECE policies, procedures and applicable
regulations.
Key Duties and
Responsibilities:
- Prepare
annual operational budgets and support program team in program &
grants budget preparations. - Prepare
periodic budget performance management reports to advise management and donors
on the budget performance. - Execute
the approved budget mandates through regular and appropriate reviews with
applicable cost principals. - Prepare
monthly, quarterly and annual financial reports in compliance with CECE
financial manual, procedures, donor guidelines and applicable regulations. - Update
and maintain proper documentation, safe custody and catalogued filing
system for all CECE financial documents in accordance to required
standards - Carry
out a monthly reconciliation and edging analysis for staff advances,
receivables and payables to achieve acceptable level. - Ensure
optimal operational and capital cash management for programmatic and
operational activities through monthly, quarterly & annual financial
projections, monitoring resource inflow, outflow and bank & cash
balance reconciliations. - Steer
the procurement committee during procurement planning, implementation,
monitoring & reporting for effective and efficient use of organization
resources. - Prepare
annual procurement plans and keep a valid data bank for the pre-qualified
Service providers/vendors. - Oversee
and manage the staff in Finance and Administration including the
development of clear targets and goals for the team. - Regularly
ensure that the implementation of performance management processes and set
targets for all staff and effective staff appraisals are conducted within
the organization - Prepare
the monthly payroll.
Audits and Compliance Management:
- Lead
internal and external audit preparation exercise for CECE and enforce the
implementation process of the resolutions of audit corrective actions. - Share
knowledge of key donor regulations/guidelines with the staff regularly. - Ensure
compliance with mandates and terms of all LOA’s, corporate agreement’s
with different donors/funders.
Qualifications, Skills and
Experience:
- The
Finance and Administration Officer should hold a Bachelor’s Degree in
Accounting or its equivalent. - A
minimum of three years’ experience in a similar position (in Child focused
NGO or international NGO with multi donor programing will be an added
advantage) - Partial
or full professional qualification i.e. CPA or ACCA - Ugandan
Tax law qualification is an added advantage - Past
experience with international donor environments. - Working
knowledge of financial management, administration and information
technology. - Possess
strong accuracy, attention to detail and ability to follow-through. - Computer
literacy and knowledge of relevant accounting software systems - Highly
organized with ability to meet deadlines, troubleshooting and problem
solving. - Possess
the ability to maintain confidentiality, exercise discretion and sound
judgment. - Strong
team player with proven communication and collaborative skills.
All candidates should send
their application in Confidence including a Cover letter, updated CV, three work-related
referees, with their E-mail and day time contacts to:
The Chairperson, Community Efforts
for Child Empowerment, Plot 518, Kiganzi Road, P.O. Box 51, Kiboga. Uganda
NB: The complete applications should be hand
delivered and registered at the above address in Kiboga town council or ChildFund National
office on plot 71/72, Namirembe Road-Kampala. Only short listed candidates will
be contacted.
Deadline: Friday, 26th
June 2015 by 2:00pm.
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