Organisation: The Aids Support Organization (TASO Uganda)
Duty Station: Entebbe and Soroti, Uganda
Reports to: Centre Manager
The AIDS Support Organization
(TASO Uganda) is an organisation contributing to a process of preventing HIV
infection, restoring hope and improving the quality of Life of persons,
families and communities affected by HIV infection and disease.
Job Summary: The
Fiscal Administrator will oversee the support services of a TASO unit by
fulfilling administrative and fiscal requirements that include finance and
accounting functions, administrative management of centre welfare, budgetary planning, space allocation and
utilization, fiscal and Administrative compliance.
Key Duties and
Responsibilities:
- Oversee
all financial processes, procedures, payments and reconciliation of
transactions at a TASO unit and ensure fiscal accountability. - Regularly
review requisitions and payment vouchers for accuracy. - Review
local purchase orders and accompanying documents for completeness and
correctness. - Works
in liaison with the center manager in preparing and approving contracts
and memorandum of understanding with suppliers, draft bids and contracts. - Manage
keeping of items in the store in accordance with prescribed health, safety
and other standards and also ensure that stock cards and perpetual
inventory is updated regularly. - Prepare
monthly and annual reports for the various TASO activities - Implement
TASO’s fiscal and operations policies, procedures and guidelines including
payment of contractors and suppliers. - Manage
center security, fleet and
provide all the logistical support. - Manage
financial transactions to ensure appropriate segregation of duties and
compliance with policies as laid in the accounting manual. - Develop
strategies for effective use of vehicles and motor cycles and ensure their
appropriate maintenance and reporting. - Take
lead in the preparation of annual and other budgets for the Service Centre - Ensure
that all expenditure vouchers are properly sanctioned and backed by
supporting documents - Prepare
necessary accounting records and books of accounts and also reconcile bank
statements and the cash books as guided by the TASO accounting manual. - Oversee the management of store receipts,
releases and accounts thereof and maintain up-to-date assets and inventory
registers. - Set
up possible measure to provide for the safety of Centre assets and
premises by updating Centre Assets and inventory registers and support the
insuring process as per policy. - Conduct
cost analysis for all centre utilities to guide budget projections.
Key Performance Indicators:
- Budgets
for the Service Centre reviewed - Funds
obtained and utilized as required for the centre’s operations - Payments
and financial remittances made as necessary - Up-to-date
Books of Account available and reconciled - Monthly,
quarterly and annual financial statements and reports produced. - Centre
Stores well-coordinated and supervised - Assets
and inventory well managed - Security
and fleet well managed
Qualifications, Skills and
Experience:
- The
applicants for the Fiscal Administrator job should possess a good first
Degree preferably B.Com (Accounting / Finance) or BBA, plus 2nd Stage of
ACCA, CPA or CIMA. A master of Business Administration is an added
advantage. - At
least five years or more of professional work experience with
responsibility for accounting, budget and financial management; developing
or implementing operational policies and procedures; administration and
contract management. - Additional
Training in Public Administration - Working
knowledge of programme planning, budgeting, resourcing and auditing. - Possess
the ability to interpret and follow the accounts chart. - Ability
to interpret and follow administration and accounting policies,
regulations instructions and rules.
All suitably qualified
candidates are invited to send an application letter, resume, copies of academic
certificates, testimonials and three referees.
All interested Candidates
MUST attach a fully filled Application Form, download
here, or pick it from any TASO Centre and register in the applications
book.
Note: Please your
application must be recommended by either Psychosocial services coordinator or
Center Manager. Please firmly staple your papers together only short listed
candidates will be contacted.
Please forward your
applications to:
The Director, Human Resource
& Administration,
P.O. Box 10443,
OR Hand deliver your
application to TASO HQ level II, located at Old Mulago Hospital
Deadline: 2nd April,
2015 by 4:30 pm.
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