Grants Officer | - 2015

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Classification : Professional Staff, Grade P2

Type of Appointment : Special short term,Six months with possibility of extension

Estimated Start Date : As soon as possible

Reference Code: SVN2015/28(P)-EXT

Context:

Under the overall supervision of the Operations Coordinator and the direct supervision of the Grants Manager the successful candidate will be responsible for ensuring that the content and processes of grants consistently meet project objectives and IOM standards.

*Core Functions / Responsibilities:*

1. Update the Grant Matrix, and provide weekly updates of the Grant Matrix and key reporting to the Grants Manager.


2. Check the overall quality of grants documentation, in English, and the timely entry of all relevant grant information.


3. Maintain systems of communication and data transfer with program counterparts in field offices, recommend enhancements to the Grants Manager, and apply appropriate, program-wide standards of grant integrity, data collection and management, and information flow.


4. Track the program’s grant process including but not limited to financial and procurement aspects to ensure appropriate standards of accounting and controls are met, and programmatic aspects under the guidance of the Grants Manager to ensure that grant activities reflect the overall intention and objectives of the program.


5. Produce reports and run queries on the database as requested by the Grants Manager; propose revisions to reporting templates and refinements to existing mechanisms as required.


6. Working in close coordination with the administrative and finance teams regularly reconcile financial tracking of the Grants Database with IOM financial systems.


7. Together with the RRF Grants Manager ensure that partners fully understand all administrative requirements of the RRF Grants process, undertaking capacity building with those partners that may require it.


8. Perform such other duties as may be assigned.

Required Competencies

Behavioural

Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning; communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
Displays awareness of relevant technological solutions;
Works with internal and external stakeholders to meet resource needs of IOM.

****Technical****

Delivers on set objectives in hardship situations;
Effectively coordinates actions with other implementing partners;
Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.

Emergency and Crisis

Works effectively in high-pressure, rapidly changing environments;
Coordinates actions with emergency response actors and making use of coordination structures;
Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;
Establishes and maintains effective relationships with implementing partners;
Makes correct decisions rapidly based on available information.

*Required Qualifications and Experience*

****Education****

Master’s degree in Business Administration, International Development, Management or a related field from an accredited academic institution with two years of relevant professional experience; or
University degree in the above fields with four years of relevant professional experience.

****Experience****

Experience in community-based and/or small-grants programming, infrastructure works, procurement and civil-society strengthening;
Experience working with the United States Agency for International Development (USAID) programmes preferably with the Office of Foreign Disaster Assistance (OFDA);
Previous experience in operational activities in a post-crisis or emergency area.

****Languages****

Fluency in English is required. Working knowledge of Arabic is an advantage.

HOW TO APPLY:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by April 09, 2015 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-…

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

Posting period:

From 26.03.2015 to 09.04.2015

Requisition: SVN 2015/28 (P) – Grants Officer (P2) – Juba, South Sudan (54640365) Released

Posting: SVN 2015/28 (P) – Grants Officer (P2) – Juba, South Sudan (54640366) Released