Organization: Innovations for Poverty Action (IPA)
Duty Station: Kampala, Uganda
Innovations for Poverty Action (IPA), is an international non-profit
research organization. Based in New Haven, CT, with offices in New York, NY,
Washington, D.C. and worldwide, IPA works with development partners and
academic researchers to create and evaluate approaches to solving development
problems, to communicate “what works” in development and to scale up successful
projects in a variety of fields, including health, education, microfinance,
governance and agriculture.
Job Summary: The Finance
Assistant will support in the processing and recording of payment transactions
in a timely and accurate manner.
Key Duties and Responsibilities:
- Maintain the bank file, ensuring that all
bank information is properly filed and updated; - Keenly record advance payments and returns
in an Advance Log Sheet and keep up-to-date on individual balances for
each advance; - In charge of preparing monthly
amortization entries of prepaid accounts; - Maintain benefits accrual documentation
and prepare monthly benefits accrual entries; - Prepare the allocation journal entries
(clearing of pool accounts); - Support with month-end balance sheet
account reconciliations; - Ensure that all supporting documentation
is prepared and filed according to IPA and donor procedures; - Prepare cash payment vouchers and ensure
that all cash transactions are fully and properly documented; - Regularly review expense reports,
including staff and advance expense reports, for accuracy and completeness
and ensure that expense reports have been fully approved before payment; - Perform weekly cash count with the
Administrative Assistant and witnessed by the - HR/Operations Manager;
- Maintain the un-cleared cash advance file
and prepare past due advance report for the Finance Manager; - Prepare checks or wire transfer requests
based on fully approved documents and present to approved check-signers
for review and signature; - Prepare bank payment vouchers and ensure
that all bank transactions are properly and fully documented; - Record payment vouchers in SAGE accounting
system; - File all cash and bank vouchers and
maintain voucher filing system such that files are updated, complete and
safeguarded and stamped; - Perform any other duties as assigned
commensurate with position roles and responsibilities.
Qualifications, Skills and Experience:
- The ideal candidate for the IPA Finance
Assistant vacancy should hold a University degree/ diploma in Accounting; - An additional certification in
professional accounting practice; - Three or more years’ experience in
Financial Accounting; - At least a year of post-qualification
experience within the NGO Sector; - Computer literate, with working knowledge
of MS Word, MS Excel and Accounting Software; - Detailed knowledge of general record
keeping and filing. - Excellent communication and inter-personal
skills; - Strong analytical and problem-solving
skills with attention to details; - Possess the ability to deliver creative
and participatory solutions; - Demonstrates diplomacy and tact and is a
team player; - Demonstrates high moral ethics;
- Highly pro-active, self-disciplined and
time conscious; - Demonstrates strong business orientation,
organizational, methodical and planning skills; - Maintains confidentiality of
data/information obtained; - Busy environment that requires excellent
organizational, time and stress- management skills to complete tasks.
All suitably qualified and interested candidates should apply via
E-mail to: jobs-uganda@poverty-action.org, following these instructions
exactly:
- In the subject line: Type the position
advertised: Finance Assistant. - Attachments: Please attach ONLY your CV
and cover letter expressing interest / fit for the role and your monthly
salary expectation tax inclusive (GROSS PAY). Only short-listed applicants
will be contacted. Applications will be reviewed and interviews conducted
on a rolling basis.
Deadline: 30th April, 2015
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