Organisation: Mercy Corps
Duty Station: Kampala,
Uganda
Reports to: Senior
Finance Officer
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development prorammes in very difficult
places. We have been operating in Uganda since 2006 and currently implement
development programs in the Acholi and Karamoja sub-regions of Uganda with
funding from USAID, EC, SDC, and USDA.
Job Summary: The Field Finance Officer will be responsible for the
assigned field office finances, compliance, budget monitoring, reporting,
resources management, coordination with others, etc. The job holder is also
responsible for updating and tracking all assets and finance files. He/she is
responsible to make sure that all AAM, segregation of duties and policies and
procedures are respected as per the FFM, procurement manual, assets management and
other manuals/policies and procedures. The incumbent tracks contracts, leases
and procurements for the office.
Key Duties and Responsibilities:
- Follow all Mercy Corps policies,
procedures, grant compliance and documentation requirements. - Implement and Make sure all Mercy Corps
FFM, procurement, assets mgt, HR policies and procedures are implemented. - Implement and ensure all respective donors
and local Gov’t rules and regulations are respected. - Ensure adherence and compliance with
GAAPs, Ugandan and US law and standard accounting practice. - Responsible for monitoring costs as per
the available grant and budget details and monthly budgets vs actual
reports. - Provide on-going orientation, training and
support to all Mercy Corps program and finance staff on Mercy Corps and
respective donor’s rules and regulations. - Regularly review and track all
grants/budget purchases and contracts and other commitments for the
office. - Provide financial review for all advances,
purchase requests, quotation analysis, purchase orders, expense reports,
payment requests and others within his/her limit. - Code all expenditures following the
standard chart of accounts, coded budget and record to the accounting
software or recording system and send to main office for review and
posting every week. - Match invoices with GRN and other required
documents. - Prepare weekly and monthly cash
requirement for the office, send to main office and make sure sufficient
cash is available for the office. - Manage cash and bank payments, record them
and reconcile with bank statements and cash counts. - Make surprise, weekly and monthly cash
counts and document them as per the current MC policy. - Reconcile bank balances with bank
statement, all advances and send to main office with month end
transactions and report. - Ensure all field level income taxes,
withholding taxes, VAT and other taxes are withheld and paid accordingly. - Collect all staff timesheets, review them,
prepare summary and send them to main office every month. - Actively participate in preparation of
operating and grant budgets. - Make frequent site visits and work with
the program team for physical check and to ensure payments are being made
accordingly and procurements are properly made whenever necessary. - Maintain all donor files and ensure they
are well labeled, fully updated with all contracts, submitted reports,
governing clauses and all other relevant documents. - Be adaptable and flexible to take new
tasks and new assignments as requested from time to time. - Conduct himself/herself both
professionally and personally in such a manner as to bring credit to Mercy
Corps and to not jeopardize its humanitarian mission. - Render support in other finance functions
and offices when ever need arises. - Perform any other tasks to be assigned by
the supervisor.
Qualifications, Skills and Experience:
- The Mercy Corps Field Finance Officer
should hold a BA/S or equivalent in accounting or finance is required. - At least four years’ experience in grants
and financial management and accounting. - A minimum of three years international NGO/PVO
experience is preferred. - Good knowledge and understanding of donor
rules and regulations is required. - Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet. - Demonstrated experience and skill with
financial reports preparation and presentation and proven ability to
translate technical financial data into informative reports. - Advanced computer skills in MS Office
programs, particularly Excel and accounting software experience. - Prior management experience and strong
organizational skills preferred. - Possess excellent oral and written English
skills - Possess the ability to support
programmatic objectives with timely and meaningful financial information
is essential. - Proven ability to multi-task, meet
deadlines and process information in support of changing program
activities is necessary. - An impeccable professional standard of
finance and procurement ethics as well as the willingness and ability to
enforce compliance with Mercy Corps and donor policies and procedures is
essential. - Willing to travel regularly to Mercy Corps
and sub grantees field offices and project sites approximately 50%.
All suitably qualified and interested candidates should send their
applications including a cover letter clearly stating the salary requirements,
updated CV (with three professional referees), and copies of academic
qualifications/certificates to the HR/Admin Manager, Kampala Head Office on
4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with
cover letter should be sent to: tomcuganda@ug.mercycorps.org.
Deadline: 14th May
2015
0 comments:
Post a Comment