Uganda: Africa Support Accountant

Position: Africa Support Accountant

Location: Malaria Consortium Regional Office - Kampala, Uganda

Reports to: Africa Finance Manager

Closing date: 28th April 2014

Organisational Background:

Malaria Consortium is the world’s leading not-for-profit organisation dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

Job Purpose/Role Overview:

The role of the Africa Support Accountant is to assist the AFM in supporting the region’s country finance teams to help them achieve their objectives of timely and accurate reporting and the sound financial management of Malaria Consortium’s portfolio of programmes in each country. In addition, the Africa Support Accountant will provide the financial monitoring and support for a number of Malaria Consortium’s multi country projects, which are based in the regional office in Kampala.

Key responsibilities

Support the AFo finance and management accountant to:

• Prepare and maintain the regional accounts in accordance with Malaria Consortium’s Financial Policies and procedures.

• Prepare regional budgets and forecasts, including the mapping of phasing of the multi-country programmes

• Submit a monthly checklist in line with the monthly reporting timetable.

Support the Country Offices to:

• Prepare financial donor reports in the region and in ensuring submissions to donors are completed on a timely and accurately basis.

• Prepare the annual budget and revised forecasts on an accurate and timely basis,

• Undertake Country visits to help ensure quality is maintained in all aspects of financial management.

• Review the monthly checklists, with reconciliations prepared by each country office and provide summary feedback to the AFM and then CFMs.

• Assist in coordination on the internal audit of local offices.

• Provide a gap fill service for the financial management in country programmes as required due to staff absence from leave or resignation.

• Provide financial accounting support to County Finance Managers and Financial Accountants in the region.

Financial Monitoring – Regional Budgets and Multi Country Programmes (MCP). Assist with the:

• Timely and accurate financial monitoring reports for the regional and MCP budgets

• Monthly variance and burn rate analysis on a monthly for Regional and MCP budget holders

• Timely and accurate preparation of MCP external donor financial reporting as required

Additional tasks:

• Financial Systems Development and Strategic Input: working with the team as required.

• Legal, security and risk management: Conduct spot checks, review fixed asset registers, monitoring compliance with policies.

• Provide cover for the existing AFo FMA position as well as some AFM duties as needed.

Qualifications and Experience:

• Qualified accountant in recognised global body e.g. ACA, ACCA, CIMA

• A bachelor’s degree from a recognised university

• Knowledge of NGO donors and their financial reporting requirements

• Minimum of 3 years accountancy experience, with at least a year in a managerial position

• Experience of USAID compliance

Work Based Skills and Competencies:

• Working knowledge of accounting software

• Excellent computer skills with high proficiency in Microsoft excel

• Good analytical and reporting skills

• High level of English, both written and spoken

• Excellent interpersonal and communication skills

• Strong ability to be able to manage and prioritise multiple tasks

• Experience in training and developing capacity of Finance staff

• Good attention to detail

OTHER KEY INFORMATION

Travel involved: Extensive travel may be required to support the countries in the region and to provide cover if necessary. This could be up to 40% of the staff member’s time, due to the requirement to provide flexible support to country offices.

Please send a covering letter outlining how you meet the person specification along with your CV to afro.ops@malariaconsortium.org. Please quote the position and country in the subject line of your application.

We appreciate your application however, only short listed candidates will be contacted within three weeks after the closing date.