USAID SMP Careers - Finance Officer at Stop Malaria Project
Organisation: Stop Malaria Project (SMP) The Stop Malaria Project (SMP) is a six-year USAID funded initiative awarded in September 2008 The project is being implemented by a consortium of partners led by the Johns Hopkins University, Bloomberg School of Public Health, Center for Communication Programs (JHU/CCP). Other Partners include Malaria Consortium, Communication for Development Foundation Uganda (CDFU) and Infectious Diseases Institute Limited (IDI). Job Summary: The Finance Officer will provide professional and technical accounting services for Stop Malaria Project (SMP). Key Duties and Responsibilities: Offer technical guidance and assistance to establish financial management systems and to prepare financial reports using QuickBooks and monthly imprest reporting.Review payment vouchers, code and post all financial transactions in QuickBooks and ensure that accurate and timely accounts are submitted in accordance with CCP regulations.Keep records of VAT payments, and submit documentation to USAID for reimbursementCompile and submit the annual USAID VAT report to the Finance ManagerMaintain records of disbursements and receipts on a daily basis.Prepare quarterly projections of expenditures for submission to JHUCCP Baltimore with monthly financial reportsPrepare local purchase orders and consulting agreements with appropriate documentation.Follow up the accountability of financial transactions with staff members.Review travel expense reports and process reimbursements.Actively participate in all aspects of the procurement management process, including but not limited to drafting/advertising requests for bids specifications and/or SOWs. Establishing criteria for evaluation, documenting the process, ensuring selections are based on solid rationale, ensuring the integrity of the procurement process at each step, maintaining complete procurement files, etc.Review and seek approval for activity budgets.Compile cost share documentation for JHU CCP and other PartnersMaintain bank reconciliations, creditors and debtors ledgers.Follow up financial transactions with staff members, other agencies & vendors.Technically support non-finance staff through in-house trainings.Make certain that a proper filing system is in place for easy accessibility of documents.Research and prepare recurring and adhoc financial reports (work plan updates, pipelines, etc.) for program staffStay abreast of USAID, Donor, JHU, and CCP rules, regulations, and guidelines and provide guidance to program staff as required.Act as a focal liaison with the bank on general issues including exchange rates, electronic systems, etc.Make periodic field visits as necessary to provide financial supportPerform compliance checks to ensure integrity of program financial managementQualifications, Skills and Experience: The USAID SMP Finance Officer must hold a Bachelor’s Degree in Commerce, Accounting, Business Administration, or its equivalent in related fields OR Completed professional qualification in ACCA, CPA, CIMA; Computer literacy skills with practical experience in use of accounting packages, especially QuickBooks; Five or more years’ experience in Finance on a US government funded project required;Prior experience with procurement regulations and procedures requiredExtensive knowledge of Generally Accepted Accounting and Auditing Principles and laws, rules and regulations related to accounting; The ideal candidate must be extremely knowledgeable with financial management; Good familiarity with USAID/ US government federal regulations i.e 22 CFR 226, 228 and 2 CFR 230 and the ADS 310; Excellent command of QuickBooks; Keen eye for detail Excellent analytical and result-oriented skills; Fluent in English, both written (spelling, style and grammar) and spoken. Excellent communication skills including written (spelling, style and grammar) and spokenAll interested job applicants should send copies of their CVs, academic transcripts/testimonials and three professional referees to:Center for Communication Programmes,Plot 15 Binayomba Avenue, Bugolobi(Same street as Royal suites and Ambrossoli International School) Attn: HR Manager.Please submit your CV of not more than 3 pages typed and a letter of interest not more than 1 page typed. Please write on the envelope what position you are applying for.
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