2 World Vision Fresher Administration Careers - Program Support Assistant ~ Ugandan Jobline Jobs

Organisation: World Vision

Reports to: Regional Operations

Manager

World Vision

Uganda is a Christian Relief, Development and Advocacy Non-Government

Organization dedicated to working with children, families and communities to

overcome poverty and injustice. We currently work in over 41 districts in

Uganda. World Vision is committed to the protection of children and we will not

employ people whose background is not suitable for working with children. All

employment is conditioned upon the successful completion of all applicable

background checks, including criminal record checks where possible. “Our Vision

for every child, Life in all its fullness. Our prayer for every Heart, the will

to make it so.”

Job Summary: The Program Support Assistant

will provide administrative support, customer care, ensure a clean office premises

and timely provision of refreshments to the program team in line with WV

policies and standards.

Key Duties and

Responsibilities: 

1. Logistics and Administration Support:

• In charge of screening incoming telephone calls, mails, inquiries,
  
  and requests and handling them as appropriate, including relaying accurate
  
  and timely messages and answering of queries.


• Managing a filing system for record control of key documents in
  
  the region/Cluster.


• Offer logistical support and back-up in the planning of meetings
  
  and workshops


• Maintaining supplies/logistics inventory and preparing
  
  requisitions for office supplies and equipment.


• Related support including secretarial duties as required such as
  
  timely printing, photocopying and binding of documents.


• Ensure that Pader office is kept tidy and clean.


• Taking and preparing minutes of Devotions and other assigned
  
  meetings and distributing (as may be applicable)them to members within 7
  
  days after the meeting,


• Providing weekly schedules indicating who is travelling where


• Technically support the P&C Officer in administrative duties
  
  including tracking of staff vacations and other benefits e.g. medical
  
  insurance forms/cards.


• Ensure the maintenance of the Field Office Team House and Kitchen
  
  at the highest standards of health and safety


• Maintain and communicate to the Program Manager and Program staff
  
  a servicing schedule for Office Equipment


• Related support to other projects as required such as timely
  
  printing and binding of proposals, project introduction letters for
  
  district leaders etc.

2. Support to Pader Field Office staff:

• Providing information and guide staff on administrative processes,
  
  procedures and requirements.


• Actively facilitate and support staff on logistical and
  
  administrative requirements such as travels, follow up on requisitions,
  
  etc on regular basis.


• Support ROM and P&C (Regional PSA) on follow-up of internal
  
  communications and actions.

3. Support Field Office meeting/forums:

• Technically support in developing calendar/s of key events.


• Support planning of the events.


• Follow up on meeting invitations through emails and phone calls as
  
  maybe appropriate.


• In charge of the planning for and managing logistics for the field
  
  office meetings and other forums such as workshops and reflection/
  
  learning events.

• Following up on behalf of the Project Manager with Project
  
  Officer, DM&E Officer and Driver on submission of monthly reports.


• Following up with responsible staff on status implementation of
  
  key action points and decisions from meetings.

Qualifications,

Skills and Experience: 

• The World Vision Program Support Assistant should hold a Degree in
  
  Office Management, Education or its equivalent


• At least two years’ experience in a similar role


• Excellent verbal and written communication skills


• Highly computer literate


• Possess the ability to work with minimal supervision


• Demonstrates teamwork


• Excellent track record demonstrating high integrity, reliability
  
  and dependable


• Show commitment to World Vision Core Values and Vision Statement


• Possess the ability to exhibit exemplary lifestyle as interpreted
  
  in specific local cultural context

NB: Only Ugandan Nationals are

encouraged to apply.

All suitably

qualified candidates are encouraged to apply online by visiting World Vision

International’s e-recruitment jobs portal at the web link below.

Please follow

instructions on How to Create Account and Profile at World Vision’s

e-recruitment portal.  Qualified female candidates are particularly

encouraged to apply.

Deadline: 3^rd

April, 2015.