Accounts Assistant, Finance Officer and Finance Coordinator,Jobs in Uganda, Uganda Red Cross Society (URCS) - 2015

Title:Finance Officer, Budgeting, Payables and Receivables

Grade:RC4

Reports:Finance Coordinator

Location:URCS Headquarters

Duration:Three Years – Renewable

Job Purpose:

To provide technical assistance to URCS departments and teams in the development of periodic budgets and develop /maintain robust systems of accountability for URC funds and all project grants in line with URC financial policies and regulations.

Specific duties and responsibilities:

1.Maintain URC payroll and all staff related payments, determine statutory and other deductions (salary advances, NSSF, PAYE). Liaise with URA and NSSF, prepare and make statutory returns like PAYE and NSSF within relevant deadlines.

2.Monitor and follow up staff debtors regularly and prepare monthly debt collection reports

3.Monitor and implement accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy and timeliness.

4.Prepare and update monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.

5.Monitor status change information into project accounting software to ensure employee information is accurate and up to date.

6.Provides accounting assistance to project staff and operations staff by responding to financial questions/concerns to meet business needs.

7.Monitor all incoming direct transfers into the URC’s accounts , review all receipts to respective partners / customer’s accounts and bank accounts for accuracy of amounts and posting in line with URC’s finance policy and guidelines.

8.Review all payments to ensure adequate support documents andtimely and proper filing, maintenance and custody of accounts records & documents in defined area of work for ease of reference and retrieval

9.Consolidates and recommends operating and other departmental budgets for approval in line with URC’s finance policy and regulations.

10.Provides technical assistance to departments and branches as well as staff in the budgeting process in line with the planning and budgeting cycle

Minimum qualifications, working experience and competencies:

A Bachelor’s degree in Commerce, Business Administration, Financial Management or Accounting from a recognized university, Professional qualification e.g. ACCA, ACA, CIMA, CPA, Computer literate.

At least 3 years’ experience as an accountant in a busy organization / NGO

Good knowledge of; Budgeting, Financial analysis, Accounting Procedures and Standards, Donor financial accounting procedures, Operations of sub grant partners/community based organizations, Asset management, Payroll management, Computerized Accounting Systems (NAVISION) andSpreadsheets, Internal Control Procedures and Practices

Excellent communication,strong inter-personal skills,

Strong analytical and problem solving skills, Good presentation skills,

Ability to identify critical financial issues with capacity to pay attention to detail, Good planning and organizational skills to balance and prioritize work

URCS Application Template – Finance Officer, Budgeting, Payables and Receivables

Title:Finance Coordinator

Grade:RC3

Reports:Director, Finance, HR and Administration

Location:URCS Headquarters

Duration:Three Years – Renewable

Job Purpose:

Track and account for all income and use of all URCS financial resources, develop, maintain and monitor a system to generate funds, control expenditure and budget performance in line with URC financial policies and regulations.

Specific duties and responsibilities:

1.Maintain the Financial Management Information System (FINIS) that supports all the financial functions of the URC.

2.Prepare and present monthly and quarterly financial reports to Head of Finance / Human Resource and Administration in accordance with URC approved reporting standards.

3.Supervise, motivate, appraise finance staff and build the capacity of finance team, non-finance staff and partners in line with the finance policy and department mission.

4.Develop tools, review and consolidate the URCS programme plans and budgets in line with the planning guidelines and URC financial regulations.

5.Prepare variance reports, advise the Head of Finance / Human Resource and Administration on budget balances against allocations, initiate and coordinate supplementary budget process and prepare Statutory Financial Statements in accordance with International Financial Reporting Standards.

6.Initiate and lead the development and implementation of mechanisms of timely provision of financial support and advisory services to all URCS departments, staff and relevant stakeholders

7.Develop and maintain system of keeping proper books of accounts to ensure safe custody of assets of URC in accordance with Generally Accepted Accounting Practice.

8.Develop, maintain and supervise the implementation of financial management frameworks that enable control of expenditure and resource allocation

9.Develop and maintain computerized accounting systems in line with URC financial strategy.

10.Co-ordinate all internal and external audit activities and ensure that appropriate audit responses are prepared.

11.Periodically review organization’s chart of accounts and ensure proper posting of transactions in accordance to the departmental mission.

12.Develop ,implement and maintain systems, procedures and policies, including accounts payable and receivable functions to ensure adherence to organisation’s guidelines.

13.Monitor trends of expenditure growth or decline and provide advice on Value for Money of operations in line with URC’s finance policy and regulations.

Minimum qualifications, working experience and competencies:

·Masters Degree in Accounting, Finance, Commerce or any related field with Professional qualification e.g. ACCA, CA, CPA etc. is a major requirement;

·Minimum of 5 years accounting experience in a large organization with 2 years in a management position

·Good knowledge of; Budgeting and budgetary control, Financial analysis, Donor financial accounting procedures, Operations of sub grant partners/community based organizations, Accounting Procedures and Standards, Computerized Accounting Systems (NAVISION) andSpreadsheet, Internal Control Procedures and Practices, Asset management, Payroll management, GAAP, IAS/AFRS accounting requirements and budgeting, Word, Excel, financial information systems, vision excel and executive, as well as database and accounting packages., Tax laws and systems in Uganda

·Excellent communication skills, strong inter-personal skills, Team Leadership, Planning strategically, networking, Proven integrity, Analytical skills,

·Ability to identify critical financial issues with capacity to pay attention to detail, Asset/inventory management, Capacity building skills,

·URCS Application Template – Finance Coordinator

Title:Finance Officer – Financial Reporting

Grade:RC4

Reports:Finance Coordinator

Location:URCS Headquarters

Duration:Three Years – Renewable

Job Purpose:

To develop, implement and monitor mechanisms for compliance with the URC’s financial reporting system in line with URCS’ financial policies and regulations.

Specific duties and responsibilities:

1.Prepare for and timely respond/attend to the needs of internal and external auditors and implement recommendations in line with organization’s finance policy.

2.Prepare and submit periodic financial reports, schedules, Tables in line with URC’s finance policy and statutory requirement to the Finance Manager on time for review and submission.

3.Manage, monitor the utilization and maintain an up-to-date Asset register in line with URC’s finance policy.

4.Monitor and Report on progress of implementation of projects against agreed work plans and budgets.

5.Coordinate the Management of Project related documents, maintain project records and provide status updates to donors when required.

6.Provide technical support to partners and staff implementing donor funded projects in project fundraising and donor fund management in line with donor guidelines and URC’s policies and procedures.

Minimum qualifications, working experience and competencies:

·A Bachelor’s degree in Commerce, Business Administration, Financial Management or Accounting from a recognized university, Professional qualification e.g. ACCA, ACA, CIMA, CPA, Computer literate.

·At least 3 years’ experience as an accountant in a busy organization / NGO

·Good knowledge of; Budgeting, Financial analysis, Accounting Procedures and Standards, Donor financial accounting procedures, Operations of sub grant partners/community based organizations, Asset management, Payroll management, Computerized Accounting Systems (NAVISION) andSpreadsheets, Internal Control Procedures and Practices

·Excellent communication,strong inter-personal skills, Strong analytical and problem solving skills, Good presentation skills,

·Ability to identify critical financial issues with capacity to pay attention to detail, Good planning and organizational skills to balance and prioritize work

·URCS Application Template – Finance Officer – Financial Reporting

TITLE:Finance Officer

GRADE:UR 4.5

REPORTS TO:Country Coordinator Danish Red Cross

LOCATION:Kampala

DURATION:One year

DATE:January 2015

POSITION OF FINANCE OFFICER

The Finance Officer shall be responsible for transaction recording and generation of information used for periodic reporting, in compliance with IFRS. This is a senior role, responsible for maintaining appropriate accounting principles, practices and procedures to ensure accurate financial report are delivered to tight deadlines.

The Finance Officer will report to the DRC Country Coordinator Danish Red Cross for operational issues and the DRC Regional Finance Officer for technical issues.

The Finance Officer will have contact with senior-level Officers and key stakeholders, which requires strong interpersonal communication skills, both written and verbal.

Key responsibilities

•Supervise transaction accounting for fixed assets, payables, revenue, receivables, and inventory and managing the capitalization of work in progress within Ugandan according to DRC Financial policies and procedures.

•Support budget and forecasting activities.

•Ensuring that all accountabilities from the region/Hq are correct and submitted according to schedule.

•Monitor work in the finance directorate to ensure efficient procedures and use of resources.

•Respond to inquiries regarding financial transactions and special reporting requests.

•Provide mentoring and training to new and existing staff as needed to enhance professional development.

•Support the Country Coordinator with special assignments, external audit and workflow process improvements.

•Perform any other duties assigned to you by your supervisor.

KEY RESULT AREAS

•Ensure accurate, complete and timely monthly, quarterly and year end close of the program’s financial records.

•Ensure systems of financial control are operating in accordance with DRC financial policies and procedures.

REQUIREMENTS AND ATTRIBUTES:

·Qualified accountant (ACCA, CIMA, CPA).

·Honors degree in Accounting, Business Administration (Finance), Commerce, Statistics or associated discipline.

·More than three years prior supervisory experience in the areas of financial accounting and reporting gained in a professional practice. Proficiency in MS office is essential.

·Experience in NAVISION Systems Accounting Package is added advantage.

·Strong interpersonal supervisory, customer service and verbal and written communication skills.

·Ability to multi-task, work under pressure and meet deadlines.Strong working knowledge of IFRS is essential.

·Familiarity with the rules and regulations governing DANIDA funding is an added advantage.

·URCS Application Template – Finance Officer – Danish Red Cross

Title:Accounts Assistant (Grants, Head Office, Branch Clusters)

Grade:RC5

Reports to:Finance Officer(s)

Location:URCS Headquarters and Branches

Duration:Three Years – Renewable

Job Purpose:

Implement day to day financial activities and maintain financial data/information to ensure compliance to URC financial policies and regulations.

Specific duties and responsibilities:

1.Capture/enter financial data and maintain records of all receipts from all clusters and all other in-coming receipts.

2.Carry out daily banking in accordance with the set procedures.

3.Provide disbursement reports on weekly and monthly basis.

4.Maintain proper record of all cheque payment vouchers and cheques and related documents serially.

5.Maintain proper record of all receipts issued.

6.Provide administrative and logistical support in accordance with organizational policies, procedures and best practice.

7.Capture payments, receipts and staff accountabilities in the accounting system,

8.Stamp all paid requisitions and file vouchers with all supporting documents daily to aid reporting,

9.Review and maintain audit trails as per the finance manual.

Minimum qualifications, working experience and competencies:

·Diploma in Accounting, Business Administration or equivalent (Bachelor’s Degree is an added advantage), Professional technician qualification in CIMA, ACCA, CPA, ACA or the equivalent, Computer literate. At least 1 years’ experience as an accountant in a busy organization / NGO

·Good knowledge of; Budgeting, Financial analysis, Accounting Procedures and Standards, Donor financial accounting procedures, Operations of sub grant partners/community based organizations, Asset management, Payroll management, Computerized Accounting Systems (NAVISION) andSpreadsheets, Internal Control Procedures and Practices

·Excellent communication,strong inter-personal skills, Strong analytical and problem solving skills, Good presentation skills, Ability to identify critical financial issues with capacity to pay attention to detail, Good planning and organizational skills to balance and prioritize work

Mode of application:

Applications from suitable persons to be considered for appointment in the outlined position are hereby invited.All applicants should adhere to the Red Cross Principles. URCS is an equal opportunities employer mindful of gender balance in its establishment.