Administration Officer,Job vacancies in Uganda, at The Parliamentary Pension Scheme (PPS) - 2015

the Act.

In order to effectively deliver its mandate, the Board of Trustees invites applications from suitably qualifi ed Ugandan Nationals to fill the vacant position of Administration Officer at the Parliamentary Pension Scheme.

The Administration Officer reports to the Chief Operations Manager and will be engaged on a three-year (3) contract, renewable upon satisfactory performance.

Purpose of the Job:

The purpose of the job is to provide administrative and Human Resource support services to the Scheme.

Qualifications:

• An Honours Bachelors Degree in Business Studies, Business Administration, Commerce, Public Administration, Social Work and Social Administration or Social Sciences/Arts, with Social/Public Administration studied as a subject; obtained from a recognized University/Institution.

• He/she should have at least three (3) years of relevant experience in an administrative/management related role gained from a reputable organization.

• Possession of a relevant Postgraduate qualification will be an added advantage.

• The applicant should posses knowledge and experience in at least any two (2) of the following fields: administration, procurement or human resource management.

Key Competencies:

• Ability to handle sensitive and confi dential information with discretion.

• Attention to detail with excellent organizational skills.

• People management skills.

• Communication and interpersonal skills.

• Computer application skills.

• Strong multitasking skills.

• Leadership and supervisory skills.

Duties:

• To provide leadership and supervise the administrative team.

• To coordinate effective implementation of Human Resource Polices and Procedures.

• To develop and implement staff training and manpower development programmes.

• To establish and implement a Performance Management System for staff.

• To establish an employee Records Management System.

• To prepare Procurement Plans in line with the Scheme’s work plans.

• To prepare relevant bid documents and facilitate operations of the Contracts Committee.

• To coordinate the procurement function and liaise with key suppliers.

• To establish a framework for providing an administrative and logistical support service.

• To prepare, compile and maintain an update of procurement reports.

• To ensure adequate supply of offi ce space and equipment.

• To safeguard and ensure proper maintenance of the organizational assets.

• To coordinate production of a newsletter for the Scheme.

• To provide counseling support services to benefi ciaries and staff

of the Scheme where necessary.

• To perform anyother duties as may be assigned from time to time.

Mode of application:

Applicants, aged between 25 to 40 years, should attach copies oftheir Curriculum Vitae, certifi ed copies of Academic Transcripts, Certificates, Testimonials and a recent passport size photograph; stating three (3) competent referees.

Handwritten applications should be addressed to the Chief Executive Officer, Parliamentary Pension Scheme, P. O. Box 7178, Kampala, so as to reach her not later than Tuesday 2nd December 2014 by close of business at 17:00 hrs.

Applications can also be hand delivered to the Parliamentary Pension Scheme Offices, on Plot 7 Parliamentary Avenue, Bauman House, Room WG-11.

Applicants that had responded to the first advert need not re-apply.