Human Resources Jobs, Project Coordinator, and Management jobs, Job vacancies in Uganda, - 2015

Uganda Red Cross Society (URCS) is the leading National Humanitarian Organization in Uganda and a member of the International Red Cross Red Crescent Movement.

Position Title:

1.Officer Dissemination and International Humanitarian Law

2.Officer, Youth Development and Volunteer Management

3.Human Resources and Administration Coordinator (1 Position)

4.Supply Chain Management Coordinator (1 Position)

Organization:Uganda Red Cross Society (URCS)

Employment Type:Full Time Permanent

ORGANIZATIONAL DESCRIPTION:

Uganda Red Cross Society (URCS) is the leading Humanitarian Organization in Uganda. Since its inception in 1939, URCS has developed over the years into a formidable well respected humanitarian agency. It was enacted by act of Parliament in 1964, and since then the society has continued to grow.Uganda Red Cross is currently implementing a new five year strategic plan 2011-2015.

Title:Supply Chain Management Coordinator (1 Position)

Grade:RC3

Reports to :Director, Finance, HR and Administration

Location:URCS Headquarters

Duration:Three Years – Renewable

Job Purpose:-

Develop and implement URC’s warehousing, fleet management and procurement / disposal plans, undertake processes forthe procurement of goods, works and services for URC in accordance with the approved financial budget, PPDA procurement framework and special requirements of Funding Agencies.

Specific duties and responsibilities:

1.Develop and coordinate a plan for procurement and disposal requirements of URC in accordance with the requirements of PPDA Regulations, Funding agencies and sound procurement practice.

2.Support the functioning of the Contracts Committee and provide adequate, timely and correct information to the committee, to ensure implementation of procurement processes in accordance with established procurement guidelines.

3.Adopt and implement the frameworks for use with procurement and disposal methods, prepare and draft Bidding Documents and request for Proposals including Statement of Requirements and Terms of Reference; and other Solicitation and Disposal Documentsin accordance with PPDA procurement regulations and other guidelines.

4.Design, implement and monitor asystem for contract management in the procurement processand provide technical support to user departments in contract management, in accordance with PPDA regulations

5.Develop and implement procurement reporting systems and records for URC management and PPDA and other stakeholders, in accordance with URC reporting guidelines and PPDA regulations and other funding agencies; and maintain working links with PPDA.

6.Provide guidance and advice on procurement matters to Procurement and Disposal unit and create a link between the PDU and URC Management in line with PPDA guidelines.

7.Develop and maintain reliable records on the procurement and disposal activities in URC.

8.Initiate the Planning, preparation and review of all URC staff travel and transport logistics and requirements budget in line with the URC Finance and accounting policies

9.Develop, appraise, support and maintain a competent & motivated team” through giving constructive feedback, coaching and mentoring, in accordance with the human resources manual

10.Lead the implementation of policies and standard operating guidelines for transport and travel and provide administrative and logistical support to staff and visitors.

Minimum qualifications, working experience and competencies:

Bachelor’s degree in Commerce, Procurement, Law, Economics Business Administration or Public Administration with post graduate studies in related field;

A Professional Qualification in Procurement (MCIPS); Training in; Procurement and logistics management, CIPS is added advantage; Computer literate.

At least 5 years of managing the procurement function in public, parastatal or private organizations.

Good knowledge of; Budgeting and budgetary control Financial analysis; Public procurement and disposal of public assets; Asset management; Fleet management; Security management; Contracting for goods and services; Procurement processes in DFID, USAID, Donor funded projects and EU guidelines

Excellent communication;

strong inter-personal and Leadership skills; A high degree of integrity, fidelity, judgment,Negotiation skills, Assets management skills, Analytical skills,Ability to identify critical financial issues, capacity to pay attention to detail, Good planning Skills, Good interpersonal, communication skills, Problem solving skills

URCS Application Template – Coordinator Supply Chain Management

Title:Human Resources and Administration Coordinator (1 Position)

Grade:RC3

Reports:Director Finance, HR and Administration

Location:URCS Headquarters

Duration:Three Years – Renewable

Job Purpose:

To develop, implement and review of systems for the acquisition, utilization, maintenance and exit of human resources, assets and infrastructure in line with human resource and administration policies and procedures.

Specific duties and responsibilities:

1.To lead the development, review, interpretation and implementation of the URC Human Resource and Administration policies, procedures and systems and ensure consistency and harmony with the Global HR framework and national labour legislation.

2.Develop and implement the unit’s annual work plans and priorities in line with the HR strategy , URCS finance policy and regulations.

3.Develop and lead the implementation of frameworks for recruitment, selection, induction and orientation processes in line with organization requirements and contribute to the development and execution of a plan for acquiring and developing key talent

4.Develop and implement performance management systems including facilitating feedback and development plan processes.

5.Coordinate the implementation of initiatives to align URC’s Strategy with the organizational structure as well as strengthening organizational effectiveness from an OD perspective.

6.Supervise, motivate, appraise staff in the unit and build the capacity of staff and partners in line with the HR and Administration policy and other organizational policies and procedures.

7.Develop and implement mechanisms for the management, maintenance of and access to Human resource information, records, reports and Knowledge.

8.Develop, implement and review a welfare system in line with URC HR Manual.

9.Develop, implement and review asset management and maintenance system policies in line with URC Policies and procedures.

10.Plan, prepare, implement and review Asset and Infrastructure management function budget in line with the URC Finance and accounting policies.

11.Develop, implement, monitor and review strategies and plans for URC office space and facilities requirements provision.

12.Initiate the preparation, implementation and review of records management and maintenance for URC HR and general administration functions.

13.Coordinate and ensure maximum security of the staff and organization Assets/properties by periodically carrying out an assets auditing to review the reliability and integrity of assets management information & activities and make appropriate recommendations to curb the gaps in line organisational policies.

Minimum qualifications, working experience and competencies:

A master’s degree/post graduate qualification in Industrial or Organizational Psychology, Human Resource management, Public Administration, Business administration (HR), or other HROD related discipline. Professional affiliation to any nationally, internationally/recognized HR body (desirable); Computer literate.

A minimum of 5 years relevant experience in managing an HR function or section in HR related work from a reputable organization or Leadership and Management of a team of HR professionals in implementing HR projects or running an HR function or experience in providing HR Consulting/ Strategic HR Advisory services or experience. Should have at least 3 years’ experience in a senior management position.

Good knowledge of; Strategic Planning , Budgeting, and Management, Performance Management Systems, Recruitment, Testing and selection procedures, Reward Management & Benefit Administration, Knowledge of labour laws of Uganda, Knowledge of HR Information systems and computer applications, HR policy formulation & implementation

Excellent communication skills, strong inter-personal skills, Strategic planning & management, Strong analytical and conceptual skills, Proven skills in training and developing staff, Ability to manage other people, Ability to identify critical financial issues relating to HR management, and with capacity to pay attention to detail, Ability to work independently and be self-motivated, Negotiation and Influencing skills

URCS Application Template – Coordinator Human Resources and Administration

Title:Officer, Youth Development and Volunteer Management

Grade:RC4

Reports:Director Institutional Development and Volunteer Management

Location:URCS Headquarters

Duration:Three Years – Renewable

Job Purpose:

To develop, monitor and implement systems for effectively managing the youth and volunteers programs in line with the organizational mission and vision.

Specific duties and responsibilities:

1.Develop, implement and monitor the youth and volunteer membership management schemes in line with the department’s mission.

2.Develop and implement the recruitment and retention plan for youth, volunteers and members.

3.Contributing to URCS design of community development programmes.

4.Providing support to branches to identify and prepare youth and volunteer programmes / projects

5.Prepare unit budget taking into account URC’s strategic plan in line with organisation’s set standards.

6.Prepare monthly, quarterly and annual reports of youth, volunteer and membership activities.

Minimum qualifications, working experience and competencies:

Degree in community development, sociology, natural sciences, or any related field; Post graduate training in related field; Computer literate

At least 3 years’ experience in implementation of youth programs and management of volunteers or membership organizations.

Good knowledge of; Planning and Budgeting, Understanding of youth, volunteer and members issues, Participatory approaches and methodologies

Team building and delegation, Diplomacy and Confidentiality, Effective interpersonal skills, Analytical skills, communication skills, Strong documentation skills

URCS Application Template – Officer, Youth Development and Volunteer Management

Title:Officer Dissemination and International Humanitarian Law

Grade:RC4

Reports:Director Institutional Development and Volunteer Management

Location:URCS Headquarters

Duration:Three Years – Renewable

Job Purpose:

To develop and monitor the implementation of systems for monitoring and evaluating the development and implementation of all URCS’ IHL & dissemination projects, documentation, information and knowledge sharing in line with the department’s mission.

Specific duties and responsibilities:

1.Manage the IHL program and implement and refine the IHL strategy to deepen the use of IHL programs amongst URCS members

2.Manage the development and promotion of toolkits and other promotional material for URCS Branches for outreach on IHL to agreed stakeholders e.g. schools, universities etc.

3.Lead outreach and dissemination initiatives at the URCS head office and build the interest and understanding of IHL as well as the URCS and IFRC principles

4.Lead the mobilization, implementation of IHL programs, and accounting for donor resources in the IHL unit

5.Identify, engage and develop institutional partnership (e.g law schools, universities etc.) relevant to the implementation of IHL programs

6.Lead and coordinate legal research and analysis of new developments to IHL and share changes in practices and developments with relevant stakeholders (URCS)

7.Develop toolsand mechanisms to disseminate IHL initiatives and monitor adherence to set IHL standards and operating procedures

Minimum qualifications, working experience and competencies:

·A Bachelor in Law or Mass communication or any another relevant discipline.Masters’ Degree in International Relations, Humanitarian Affairs or Pulbic Policy is an added advantage; A Post-graduate qualification in Project Planning and Management is desirable; Computer literate.

·At least 5 years’ experience in a related field of International Humanitarian Law.

·Good knowledge of; International Humanitarian Law, Programme Development, Planning and Budgeting, Resource mobilization, Development of IEC materials, Policy Research and advocacy, Documentation, information management, and Reporting, Institutional capacity assessment & development

·Excellent communication (effective spoken presentation and written reporting abilities), .Networking & Stakeholder management, Analytical skills, Training and development, Knowledge management, strong inter-personal skills

URCS Application Template – Officer Dissemination and International Humanitarian Law

Mode of application:

Applications from suitable persons to be considered for appointment in the outlined position are hereby invited.All applicants should adhere to the Red Cross Principles. URCS is an equal opportunities employer mindful of gender balance in its establishment.

The filled application forms can be e-mailed to vacancies@redcrossug.org

or mailed by post to: The Interim Secretary General, Uganda Red Cross Society,

P.O. Box 494, Kampala, Uganda. Closing date for receipt of the applications is Friday 28th November 2014 at 5.00pm.

Please do not send in your CV unless specifically asked to.

The application form is the only information used for the initial short-listing.

Due to large volumes of applications; only short listed candidates shall be contacted. Canvassing shall lead to automatic disqualification.