Organisation: Marie Stopes International (MSI)
Duty
Station: Kampala, Uganda
Reports
to: Country Director
Marie Stopes International (MSI) is a
global organisation providing personalised contraception and safe post-abortion
care services to women and girls. Our local teams of professionals are
passionate about the work they do in communities across 37 countries. The
services we provide give a woman the power to choose when she has children so
that she is free pursue her plans and dreams for herself and her family.
Job Summary: The Director Finance is a strategic leader
managing a team responsible for providing financial management and leadership,
ensuring that appropriate systems, procedures and controls are in place and
fully implemented as an integral part of all staff responsibilities to support
the continued growth and sustainability of the country programme.
Key Duties and Responsibilities:
1. Devise accurate realistic
and inclusive budgets for MSIU’s global programme, for donor funding bids and
for sub-departments:
- Ensure
the timely preparation of annual operational and capital budgets,
performing revisions where appropriate: solid budgets prepared with budget
holders as the basic guiding tool for the optimal use of MSIU’s resources
to achieve the organisation’s objectives i.e. a balanced budget, - Realistic
divisional and donor budgets with full potential recovery achieved and %
recoveries achieved through - Actively
monitor expenditure trends and provide timely advice and explanation on
potential over or under spends to programme managers and senior
management: to allow managers to make required adjustments to their plans
with appropriate priorities - Monitor
programme support costs and ensure they are in line with agreed budget
plans: to ensure that resources are used efficiently and effectively - Fully
maximise resources and funding to ensure that optimal value for money is
attained for the organisation: Clearly defining income/cost ratio,
ensuring budget holders have appropriate finance skills to meet optimal
value, roll out training as required donor budgets - Ensure
the timely and compliant budget disbursement and action taken in time on
poor usage (burn-rates)
2. Oversee and ensure
financial systems and procedures that enable efficient and compliant use of
funds and assets in the delivery of work:
- Make
sure the organisational internal controls and systems are maintained and
adhered to identifying key risk areas and addressing them - Ensure
any changes in legislation or organizational structure are reflected
without delays in internal controls and systems: maintain effective and
topical control structure - Manage
the use of the financial software package SUN System - Offer
technical financial staff training where necessary to ensure understanding
and compliance with financial policy requirements - Volumes
of cash in advances at X% for max of X days - Timely
and accurate posting - 100%
staff know and comply with Financial policy requirements - SUN
is up to date and serving programme needs
3. Effective management and
oversight of MSIU’s working capital including stock, debtors and cash:
- Coordinate
and maintain a cash flow management and forecasting system whereby
adequate funds are available for programme needs: following up and
ascertaining donor cash inflows, strict expenditure control and a strong
understanding of programme requirements - In
charge of managing investments, debtors, creditors and advances from
donors and their accurate recording and reconciliation on the Balance
Sheet - Ensure
that all statutory requirements are met on time i.e. PAYE, VAT, Income
Tax, Pension and WIBA etc - Actively
monitor fluctuations in foreign exchange to minimise the organisation’s
exposure to adverse movements - Ensure
contractual obligations are financially sound and appropriate for the
organisation - Accurate
quarterly stock, cash flow, debtors, income and expenditure reports and
forecasting. - Accurate
monthly management report for departments - Ensure
accurate monthly management report for departments - Responsible
for accurate and timely group reporting, while dealing with internal and
external auditors - Ensure
timely accurate preparation of the organisation’s monthly financial
management accounts - In
charge of ensuring compliance with the group finance manual - MRPs
submitted to the support office are timely and accurate. - Ensure
awareness of group manual and understanding by relevant staff. - Internal
audit score of 75 or more - Coordinate
the financial audit, preparation of statutory accounts and subsequent
annual reports for CMT and MSI - Work
closely with internal audit and external auditors - In
charge of preparing donor financial reports in line with donor reporting
requirements and standards - In
charge of ensuring compliance with good procurement discipline/procedures
above - Ensure
timely submission of compliant donor reports - Unqualified
audit report - Work
closely with the M&E team to ensure service data is verified.
4. Leadership of a team that
is developing and improving continuously:
- Lead
and manage members of the finance team to build their capacity and
strengthen competency and professional development - Conduct
regular staff performance appraisals, monitoring progress and setting
objectives: - Regularly
review the operational structure of the finance department to ensure that
all roles and responsibilities are relevant to the needs and demands of
the organisation: an efficient, effective and flexible structure is
desirable for organisational success - Ensure
annual team objectives agreed and in line with BP - Performance
plus complete all team members - Talent
in waiting
Qualifications, Skills and Experience:
- The
ideal candidate for the Marie Stopes Finance Director role should be a
professional qualified accountant (ACA, ACCA, CIMA or CPA) - Also,
the incumbent should hold a Bachelor of Accountancy degree or equivalent - Significant
experience in a similar position at senior management level, with ideally
both NGO and private sector exposure - Excellent
knowledge of financial management systems and reporting - Working
knowledge of donor contract requirements for budgeting and reporting. - Prior
experience in managing USAID grants highly desirable. - Possess
the ability to perform under pressure, handle heavy workloads; and meet
stringent reporting deadlines - Strategic
thinker, excellent analytical skills hands-on experience with computerised
Accounting Systems; knowledge of SUN Systems is desirable - Ability
to communicate effectively at all levels. - Excellent
verbal, written and presentation skills - Excellent
leadership and management aptitude leading diverse teams at a distance - Excellent
organisation and communication skills - Cross-functional
team player
- Initiative: Thinking ahead and taking action to
make the most of opportunities by finding the optimum solution - Innovative:
Thinking creatively and
outside of the box so that ideas generated create a positive outcome - Effective
Communication: Communicating
through active listening and good questioning techniques, using appropriate
body language, ensuring information is clear and concise. - Responsive:
Being responsive to
changing priorities and demands - Working
Efficiently: Planning,
prioritising and organising work to ensure work is accurate and deadlines
are met - Sharing
Information: Sharing
information and knowledge whilst maintaining confidentiality - Focus
on Learning: Taking
responsibility for keeping knowledge and skills updated and for seeking
opportunities to develop further - Commitment: Awareness and understanding of goals, vision
and values and how your role impacts on this and going the extra mile to
meet role requirements - Driven: Drive and determination to deliver
results - Accountable:
Taking responsibility for
appropriate decisions that you make, and the actions and behaviour you
demonstrate - Embracing
Change: Openness to
embracing change within the organisation and being able to adjust
plans/activities accordingly - Motivated: Motivation towards achieving quality
results to maximise potential - Team
Player: Working as part of
a team by being supportive, flexible and showing respect for each other
The Director Finance is
required to demonstrate MSI Uganda’s core values of:
- Accountability
of all staff to each other and our clients and stakeholders - Equality
of opportunity and access - Value
for money in the management of our resources
All suitably qualified and interested
candidates should apply online by visiting the web link below.
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