Finance and Admin Manager | ReliefWeb

Finance and Administration Officer, Gulu, Uganda

• Salary is non-negotiable and set at Ugx 2,000,000 gross, per month

-August 2014 to January 2015 (2 month initial probation period, extendable based upon satisfactory performance – contract extendable based upon performance).

-This position is only open to Ugandan Nationals.

Background

Africa Development Corps (ADC), formerly known as Visions in Action, is an international NGO based out of Washington DC, working in relief and development throughout Africa. Over the past 23 years we have been involved in the implementation of a wide range of humanitarian activities in countries such as Uganda, Tanzania, South Africa and Liberia. In particular, ADC has implemented development and relief programs in the areas of HIV/AIDS, education, youth development and food security.

ADC is about to undertake a peace building education programme for both refugee and host communities in two refugee camps in the Western Nile region of Uganda. The program aims to increase access to quality, relevant peace building education for both refugee and host communities. The Admin and Finance Manager will be based in Gulu, with occasional trips to the Kampala head office.

Responsibilities

· General financial management of the organization.

· Track program budgets and expenditures, and alert Director and Education Program Manager of significant actual and potential over and under expenditures.

· Control petty cash and office expenses.

· Approve routine expenditures such as local transport, fuel, small repairs, and in the field per diems for staff.

· Control operating costs and reduce them when prudent to do so.

· Assure that vouchers are completed correctly by staff, and that ALL expenditures are backed up by proper receipts

· Assure that Financial Policies are followed, as per the ADC Finance Manual.

· Assure that three pro-forma invoices are obtained for purchases over US$500.

· Assure that two pro-forma invoices are obtained for purchases from US$100-500.

· Assure that the approved hourly and daily labor rates for various skilled and unskilled jobs are upheld

· Pay all bills and taxes to the Uganda government.

· Receive petty cash from the bank and bring same to the Education Program Manager.

· Reconcile expenses and petty cash with monthly bank statements.

· Setup a double-entry accounting system using Quickbooks.

· Assist the Education Program Manager with the monetization process as needed.

· Submit regular monthly finance reports to Executive Director and Education program Manager.

· Prepare and submit financial reports to donors.

· Prepare documents for the annual audit, and liaise with the auditors.

· Be responsible for all admin related duties; these include organizing working visas for international staff, booking flights, and liaising with NGO board.

Qualifications

· Knowledge of Quickbooks accounting software and fluency with a double-entry, accrual method of accounting needed.

· Experience producing financial statements and working with external auditors required.

· Experience managing finances of U.S. government contracts, especially USAID, required.

· Five or more years experience working with an international NGO, bank or company desired.

· University degree required in business or accounting.

· Must have excellent communication skills and be able to manage a variety of duties in a small office.