Organisation: World Food
Programme (WFP)
Duty Station: Kampala,
Uganda
Reports to: Head of
Logistics
Vacancy Announcement No.: VA-03-2015
The UN World Food Programme
(WFP) is the United Nations frontline agency against world hunger. WFP is the
largest and longest serving humanitarian agency in Uganda. Currently, WFP
focuses on three priority areas namely: Emergency Humanitarian Action (EHA);
Food & Nutrition Security (FNS); and Agriculture & Market Support
(AMS). WFP has operations in various parts of the Country.
Job Summary: The United
Nations World Food Programme Logistics Officer will be responsible for Landside
Transport Storage and Handling (LTSH) Fund Management, Invoice processing and
Commodity Tracking system (CTS)
Key Duties and Responsibilities:
- Work
closely with other countries involved in overland transport, ensure
transparent and efficient utilization of the LTSH fund at the country
office level; - Work
in consultation with the Head of Logistics (HoL) prepare and revise LTSH
matrix (ces) for the Uganda programme; - Periodically
review Extended Distribution Points (EDP) operational LTSH rates and
budgets; - Issue
LTSH Charge codes to requests from all UGCO units after approval by
supervisor; - Issue
travel codes and certify
all local logistics staff Travel authorisations; - Regularly
monitor and ensure that all Transporters, Logistics service providers and
clearing invoices are processed within the contractual period; - Ensure
that LTSH fund management is in accordance with the International Public
Standard Accounting System (IPSAS) policies, procedures, rules and
regulations; - Provide
regular and ad hoc LTSH fund status to the Head of Logistics to support
informed financial decision making; - Actively
monitor and advise supervisor on the LTSH fund status of projects and
their funding programme; - Propose,
develop and implement LTSH fund utilization procedures; - Rigorously
follow up on the commodity tracking and ensure timely and correct
Commodity Movement Processing and Analysis System (COM PAS) entries; - Manage
and coordinate all activities of the CTS units including staff
supervision; - Manage
and produce periodic reports as required by WFP; - Design
and implement on job training and design a rotational work structure for
LTSH and CTS staff in order for them to achieve cross-job skills; - Guides
and/or supervises General Service staff; - Ensures
application of appropriate policies,, guidelines, procedures and
processes, and - Perform
any other related duties assigned by the supervisor.
Qualifications, Skills and Experience:
- The
ideal candidate for the United Nations World Food Programme (WFP)
Logistics Officer should hold a Master’s
degree in in Transport Economics, Supply Chain management , Logistics, and
Engineering, Business management or other related field obtained from a
recognised institution; - A
minimum of five years of relevant job related experience in logistics,
supply chain management or transport business sector gained from a
reputable institution; - Past
exposure and experience on working in Logistics including cross boarder
operations; - Excellent
command of spoken and written English; - Good
knowledge and skills in using Microsoft office applications; - Excellent
knowledge of financial management practices and ability to execute tasks
quickly and with minimal supervision; - Proven
ability to develop and maintain effective work relationships with
logistics counterparts and staff within the regional/ country office; - Ability
to deal patiently and tactfully with people of different national and
cultural backgrounds; - All
applicants should be highly motivated and task oriented to achieve clear
objectives within a specific period of time. - The
applicants must also be mature persons with sound judgement, good
analytical skills, ability to communicate clearly both orally and in
writing, ability to work in a team, ability to resolve operational
problems, work with minimum supervision, cope with situations which may
threaten health or safety, and establish effective working relations with
persons of different national and cultural backgrounds
All suitably qualified Ugandan
nationals are encouraged to send their applications together with detailed
curriculum vitae, copies of certificates under confidential cover quoting on
the envelop the vacancy announcement number and name of the applicant to:
The Human Resources Officer, UN
World Food Programme, P.O. Box 7159 Kampala. Uganda or
Hand delivers it to a box at
the reception of WFP Offices at plot 17-19, Clement Hill Road.
The applicants should check on
the Notice Board at the main entrance to confirm that their applications have
been received one week after the closing date.
Applications must be received
by the deadline and only short listed candidates shall be contacted.
Deadline: Thursday, 19th February 2015
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