Uganda: Supply & Logistics Officer
Position Title:Supply & Logistics Officer
Level of Position:P2
Duty Station:Kampala, Uganda
Duration and Type of Appointment:One Year, Temporary Appointment
1. Purpose of the Post
Under the direct guidance of the Supply Manager, assists in the procurement, distribution and monitoring of UNICEF's supplies, in support of the Country Programme.
2. Major Duties and Responsibilities
Assists in the implementation of the supply component of the Country Programme, including a system for the procurement and distribution of supplies to all project sites.Interacts with the Programme Section in the preparation of appropriate documents: Supply plans, distribution plans, TORs, supply / contracts requisitions, tenders documents and purchase orders, etc.; according to procurement specifications, UNICEF Financial Rules and Regulations, SD Manual, and all other applicable procurement procedures.Undertakes local procurements, as required. Prepares RFQ/ITB/RFP invitations to potential suppliers, evaluates quotations, clarifies offers and negotiates with suppliers as appropriate. Makes recommendations for finalization of purchases, adjudicates offers. Prepares and defends submission to CRC. Drafts contracts and long terms arrangements.Assists the Supply Manager with logistics planning, and arrangements facilitating efficient clearance, storage and distribution of supplies and equipment to end-users from ports of entry and warehouses. When required, maintains contact with customs officials, follows up on preliminary supply clearance documentations to facilitate timely customs clearance of supplies and equipment, in keeping with established protocol.Monitors supplier’s performance and market developments. Undertakes field visits to project sites and sub-offices to inventory and monitor supply inputs. Proposes corrective actions to improve logistical procedures.Identifies training needs and develops training activities in supply management for UNICEF's staff/consultants and counterparts, designed to improve supply delivery.3. Qualifications and Requirements:Education:
University degree in Business Administration, Management, Law or a related technical field.
Work Experience:
Two years of professional work experience in supply/logistics management at the national and international levels.
Competencies
i) Core Values (Required)
• Commitment; Diversity and Inclusion; Integrity
ii) Core Competencies (Required)
• Communication; Drive for Result; Working With People.
iii) Functional Competencies (Required)
• Applying Technical Expertise; Following Instructions and Procedures; Planning and Organizing; e) Other Skills Required
Other skills and attributes
Proven analytical and negotiating skills.Ability to make timely and quality judgments and decisions.Ability to work analytically on several project simultaneously and meet short deadlines.Ability to establish harmonious work-relationships with colleagues in an international and multicultural environment.Ability to supervise and direct a team of support staff.Ability to implement training.1. To apply, send a letter of interest accompanied by P11, CV and two of your most recent performance evaluations to ugderecruit@unicef.org , by 22 December 2014.
1. UNICEF is committed to gender equality in its mandate and its staff; qualified female candidates are strongly encouraged to apply.
2. Applications will be considered only if accompanied by an updated CV and P11 form, as well as the most recent performanceevaluation report.
4. Please clearly indicate in the email subject the position applied for and use this order to name your file attachments:Firstname_Lastname followed by document e.g. Gold_MukasaP11 or Gold_MukasaCV or Gold_MukasaApplication.
5. Only Short listed candidates will be contacted.
6. UNICEF is a smoke free environment.
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