Fresher Admin Operations Assistant Jobs - Palladium

Project Name: DFID-funded Northern Uganda: Transforming the

Economy through Climate Smart Agriculture (NU-TEC)

Duty Station: Kampala, Uganda

Palladium

develops and delivers solutions that create positive impact for communities,

businesses, societies and economies. We transform lives and create enduring

value by working with governments, corporations and non-profit organisations. Palladium is built on the idea that progress will be supported by four key

pillars: International Development, Strategy Execution Consulting, Impact

Investment, Training and Events.

About DFID NU-TEC Program:

NU-TEC

Market Development (MD) is a five-year DFID-funded programme that aims to

increase the incomes and climate resilience of poor men and women in northern

Uganda by (a) stimulating sustainable, pro-poor growth in selected agricultural

markets and (b) improving the position of poor men and women within these

market systems, to make them more inclusive for poor people. Palladium manages

the programme on behalf of DFID.

Key Duties and Responsibilities: 

• The Operations Assistant will actively contribute
  
  to the preparation and maintenance of project specific components of the
  
  project operations manual;


• Actively participate in the development and
  
  maintenance of project work plans;


• Ensure project issues and risks are logged,
  
  monitored, reported on, managed and mitigated, and escalate risks and
  
  issues to corporate/project leadership, as required;


• Work closely with Internal Audit/Systems
  
  Review, conduct periodic compliance checks on processes and internal
  
  controls;


• Support the monitoring and maintenance of
  
  compliance with head/prime contracts;


• Liaise with and respond to requests from
  
  clients;


• Provide regular or ad hoc reports to the
  
  clients;


• Support project advocacy with internal and
  
  external stakeholders;


• Work with finance to establish project
  
  account codes, ensuring they are fit for purpose and meet client’s and
  
  project’s requirements for cost allocation, monitoring and evaluation, and
  
  value for money (VFM) reporting;


• Ensure the project financial calendar is
  
  adhered to;


• Keenly monitor expenditure against budgets
  
  and forecasts, including staff costs, operating expenses and procurements;


• Assist with project financial / cash-flow
  
  planning, process funding requests from the field, and process monthly
  
  Funds Transfer Requests (FTRs);


• Regularly review cashbooks / field vouchers
  
  and ensure supporting documentation is complete;


• Support the planning and coordination of inputs
  
  from the company?s Security, Risk and Internal Audit/System Review teams;


• Reconcile and report expense advances
  
  monthly;


• Coordinate input and support from HR for
  
  recruitment and contracting;


• Update and maintain project data on relevant
  
  HR systems for short-term and long-term staff and consultants;


• Support the mobilisation and demobilisation
  
  of all international staff (short-term and long-term) including
  
  contracting, travel management, payments and induction;


• Support development of project subcontractor
  
  / grant management procedures compliant with the company’s SOPs and
  
  Guidelines and client’s rules and regulations;


• Regularly review and ensure quality of field
  
  procurement; ensuring compliance with company anti-corruption and due
  
  diligence processes;


• Coordinate the processing of service provider
  
  work orders and invoices;


• Keenly monitor and report monthly on the
  
  status of partner budgets/invoicing and grants;


• Ensure asset management procedures are
  
  undertaken and conduct spot checks.

Qualifications, Skills and Experience:

• The applicant for the DFID NU-TEC Project
  
  Operations Assistant job opportunity should hold a relevant Bachelor’s
  
  degree;


• At least two years of relevant work
  
  experience;


• Project management of administrative support
  
  experience with DFID, DFAT, USAID or other donor client(s);


• Previous exposure and experience in a
  
  developing country or similar environment (east Africa experience strongly
  
  preferred);


• Prior experience in inclusive development,
  
  including gender issues within an understanding of market systems
  
  development (desired);


• Previous experience in inclusive development,
  
  including gender issues within an understanding of market systems
  
  development (desired);


• Broad knowledge and understanding of Project
  
  Management;


• Excellent written and verbal communication
  
  skills;


• Financial acumen and the ability to interpret
  
  and analyse financial reports;


• Exceptional problem solving and decision
  
  making skills.


• English language skills. The ability to also
  
  speak Swahili is desired, but not essential.

If

you want to work for the Palladium Group in the aforementioned capacity should

Apply Online by clicking on web link below.

Deadline: 12th April, 2016