Procurement Officer NGO Jobs - InterAid Uganda Limited (IAU)

Organization: InterAid Uganda Limited (IAU)

Duty Station: Kampala, Uganda

Reports to: Executive Director

InterAid

Uganda Limited (IAU) is a non-governmental humanitarian national organization

established in 1988, and duly registered with the NGO Board and NGO Forum. IAU

is actively involved in programs geared towards the protection and improvement

of lives of disadvantaged people living in urban and rural areas in Uganda and

in the Great Lakes Region. InterAid Uganda is focused on its thematic areas of

Rights Protection, Education, Livelihood & Food Security, Health

(HIV&AIDS; Malaria; Maternal and Reproductive Health), Water, Sanitation

& Hygiene (WASH), Environment and Disaster Management and good Management

and Governance systems.

Key Duties and Responsibilities: 

• The Procurement Officer will enhance judicious
  
  procurement and disposal process in accordance with InterAid Uganda
  
  Procurement Policy. 

• Manage and maintain good supplier
  
  relationship.


• Customer satisfaction internally and
  
  externally through ensuring effective and efficient procurement processes.


• Respect all memorandum of Understanding,
  
  procurement agreements and agreements with funders/donors requirements

• The jobholder will implement procurement
  
  policies, procedures, and action plans across the organization.


• Prepare and submit timely procurement
  
  performance reports to management


• Prepare procurement records and presentations
  
  for monthly management review meetings


• Responsible for preparing high level project
  
  and routine purchasing reports as required (monthly)


• Maintains records on purchase price
  
  information on both open market and contract purchases and revises these
  
  as conditions change


• Actively participate as a member on the
  
  Procurement Committee, attend meetings and provide technical advice to the
  
  Committee members.

Procurement

Administration:

• Plans, prioritizes, assigns, supervises and
  
  reviews work of staff in need to purchase including technical and
  
  specialized procurement of supplies, equipment and services.


• Receives, reviews, and analyzes purchase
  
  requisitions


• Confers with department officials concerning
  
  supply requirements


• Responsible for departmental administrative
  
  issues such as maintaining/revising policies and procedures and purchasing
  
  module, subcontract plan utilization.


• Interprets purchasing policies, relays
  
  instructions of policy and procedure revision on procurement and disposal
  
  of assets to other departments

• The jobholder will manage the organisation’s
  
  assets that are ready for disposal.


• Ensure effective management of the asset
  
  disposal process at its cost effectiveness

Tender Process

management:

• Implement the framework for preparation of Bidding
  
  Documents and Request for Proposals in accordance with procurement
  
  procedures.


• Implement the bidding processes for goods,
  
  works and Services in accordance with standard Tender procedures of the
  
  procurement policy.


• Implement guidelines and frameworks for bid
  
  evaluation and selection process using the Technical & Commercial
  
  Evaluation.


• Conducts pre-bid meetings with interested
  
  vendors and user departments to ensure complete understanding of bid
  
  requirements, scope of work, and responsibilities


• Participate in contract negotiations


• Prepares addendums following pre-bid to
  
  clarify, make additions, deletions to quotations/proposals


• Resolves delivery problems and complaints,
  
  vendor disputes concerning contract obligations, and verbal and written
  
  protests from unsuccessful bidders


• Administers contracts and purchase orders to
  
  ensure compliance with bid specifications, requirements, vendor
  
  performance, delivery receipt, contract compliance, payment scheduling,
  
  etc.


• Serves on evaluation and tender committees as
  
  required


• Resolves problems and protests concerning bid
  
  solicitations, contract awards or contract performance as the need arises.


• Keenly reviews and analyzes all purchases to
  
  ensure justification exists for tender awards and policy is followed.

• Continuously assess risks inherent in the
  
  procurement process


• Develop mitigation measures to curb the risk
  
  inherent in the procurement process.


• Regularly review the effectiveness of the
  
  mitigation measures on a continuous basis


• Continuously assess risks inherent in the
  
  goods and services procured by the organization

• Monitor the implementation of contracts.


• Ensure procurement process compliance.

Qualifications, Skills and Experience: 

• The ideal candidate for the procurement
  
  officer vacancy should hold a Bachelor’s degree in Commerce, procurement,
  
  or any business related program with a bias in procurement from a
  
  recognized institution.


• Professional qualification with CIPS, or any
  
  equivalent is mandatory


• At least four years’ relevant work
  
  experience.


• Familiarity with the procurement code of
  
  conduct


• Excellent interpersonal skills

All

suitably qualified and interested candidates should send their cover letters,

updated CVs and photo copies of their professional qualifications including

three referees via E-mail to recruitment@interaiduganda.org or hand deliver to

our address below.

Plot

1102 Block 8, Kabaka Anjagala Road,

Deadline:  31^st March

2016 by 2:00pm.