USAID UHSC Project Jobs - Senior Finance and Administration Manager - International Position at Management Sciences for Health (MSH)

Organization: Management

Sciences for Health (MSH)

Project Name: USAID Uganda

Health Supply Chain UHSC Project

Duty Station: Kampala,

Uganda

Management

Sciences for Health (MSH) is an international non-profit health organization

composed of nearly 2500 people from more than 74 nationalities working in over

50 countries. Our mission is to save lives and improve the health of the

world’s poorest and most vulnerable people by closing the gap between knowledge

and action in public health. Together with our partners, we are helping

managers and leaders in developing countries to create stronger management

systems that improve health services for the greatest health impact.

About USAID UHSC Project:

The Partnership

for Supply Chain Management (PFSCM) is implementing the Supply Chain Management

System (SCMS) contract for USAID as part of the President’s Emergency Plan for

AIDS Relief. SCMS strengthens or establishes secure, reliable, cost-effective,

and sustainable supply chains capable of meeting the care and treatment needs

of people living with and affected by HIV and AIDS. In coordination with

in-country and international partners, SCMS assists programs to enhance their

supply-chain capacity; ensure that accurate supply chain information is

collected, shared, and used; and provides quality, affordable, health care

products to those who need them. In Uganda, the SCMS project is managed by

Management Sciences for Health (MSH).

The

USAID/Uganda Health Supply Chain program (UHSC) Senior International Finance

Manager (SFM) is responsible for financial management and administration of the

UHSC activity and assists in strengthening finance within the UHSC activities

and pharmaceutical finance.

Job Summary: The Senior

Finance and Administration Manager has the overall responsibility for the

financial and economic management in line with the approved work plans and

related budgets. The incumbent will communicate program requirements to Country

Operations Management Unit (COMU) regarding all program administrative

functions including procurement, payments human resources, tenders, etc.

managed by the COMU and under the leadership of the COMU Director. The SFM will

work collaboratively with the COMU, local partners, USAID and MSH’s

headquarters regarding any financial aspects of program implementation,

contract, risk management, cost share, cash flow, burn rate, governance and all

other matters related to finance and administration. The SFM will also ensure

that resources are allocated and used in compliance with contractual

requirements, applicable regulations, and appropriate standards and procedures.

The SFM also will, in close collaboration with the health economist, play an

important role in program implementation and assessment in the area of

pharmaceutical financial management and cost effective, equitable, and

transparent utilization of EMHS resources.

Key Duties and Responsibilities:

1.

Pharmaceutical Finance (40%): Support UHSC and in collaboration with the principal

health finance adviser, COP and DCOP and other line managers to the

development, design and implement program activities in areas such as equity,

pharmaceutical finance management, tracking of medicines and supplies

allocation in the Ministry of Health, cost-benefit analysis, feasibility

studies and implementation of a health insurance scheme.

2.

Program Operations (20%)

·        
Take charge of contract management. Working with

program staff, home office and partners to draft and manage contracts and

monitor implementation. Provide routine progress reports to program management

team.

·        
Works in liaison with the Program senior operations

officer, and the line managers to ensure effective liaison with COMU,

implementation of COMU standards and practices including but not limited to

finance and accounting, budgeting, procurement, recruitments, payments, assets

management, and general office operations and administration that falls under

the role and responsibility of COMU.

·        
Take active role in program planning and reporting

with the lead in program management and finance section.

·        
Provide senior level strategic support and guidance

to the project team in all areas related to project financial management.

·        
Mentor and supervise the SCMS field office

administrative staff to ensure that the program receives adequate and timely

support.

·        
Work with other MSH projects and COMU Finance and

Administration staff to coordinate common policies, standards and practices,

including maintaining up to date the Risk Registry and actions required to

ensure that risks are adequately managed.

·        
Take lead in the annual work planning and budget

development process: Assist program managers to develop activity budgets.

Ensure compliance of program expenditures with approved budgets; ensure the

consistency, inclusion and accuracy of costs and that they comply with agreed

policy and practices.

·        
Revise overall and sub-budgets as needed throughout

the work plan year.

·        
Maintain systems for program budget monitoring and

tracking that include financial and contractual data. Provide routine pipeline

analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID.

Lead annual PEPFAR expenditure analysis exercise. In addition, perform routine

financial analysis on program expenditures, documenting and monitoring overall

performance, analyzing trends, identifying gaps to ensure efficient and sound

project management.

·        
Develop cash flow projections and track burn rate.

·        
Take responsible for risk management and good

governance

·        
Work closely with COMU implement standard procedures

and forms that promote and/or ensure program compliance with the cooperative

agreement terms and conditions, and that ensures program spending provides the

best value.

·        
Ensure that all program staff are trained on USAID

Rules and Regulations and compliance with the Cooperative Agreement.

·        
Ensure with the Program senior operations officer,

that all equipment is inventoried, tracked and managed per USAID rules and MSH

standards.

Qualifications, Skills and

Experience: 

·        
The ideal candidate should preferably hold a master’s

Degree or higher in Business Administration, Finance, Accounting or other

relevant field.

·        
At least eight years of progressively responsible experience

in financial management.

·        
At least five years of demonstrated supervisory

experience.

·        
Strong leadership and financial management skills

and experience including from working in Uganda.

·        
Demonstrated experience and skills in developing and

managing large budgets and in-depth knowledge of USG financial reporting and

compliance requirements.

·        
Prior experience in sub-contract development and

management. Experience in financial governance and risk management.

·        
Ten years of progressively responsible experience is

preferred.

·        
Prior experience in international public health

highly preferred.

·        
Eight (8) years of experience in financial and

administrative (including human resources, procurement, logistics) management of  complex businesses and large international

development programs.

·        
Management of USG projects is an added advantage.

·        
Excellent analytical skills with experiences in

financial analysis including budget, cost-benefit analysis, feasibility

assessment, process and procedure reviews, business reviews and strategic

planning.

·        
Strong proficiency in relevant computer applications

and databases with mastery of Excel spreadsheets is required. Experience with

QuickBooks or similar accounting software is an advantage.

·        
Demonstrated excellent English language skills (both

written and oral) with strong communication and reporting skills.

·        
Excellent interpersonal skills and a strong team

player.

·        
Ability to direct and motivate staff

·        
Process oriented

·        
Can manage work with shifting priorities and new

tasks

·        
Can manage and coordinate a variety of activities

simultaneously

·        
Work in a team-oriented environment while driving

for results

·        
Creative problem solving

·        
Organized and detail-oriented

·        
Ability and willingness to travel within Uganda as

required.

All suitably

qualified and interested candidates who wish to join the Management Sciences

for Health in the aforementioned capacity are encouraged to Apply Online by

clicking on the link below.