Administrative Supervisor – Kampala – Vision Group

About US:
The Vision Group incorporated as the New Vision Printing & Publishing Company Limited (NVPPCL), started business in March 1986. It is a multimedia business housing newspaper, magazines, internet publishing, television, radio broadcasting, commercial printing, advertising and distribution services. NVPPCL is listed on the Uganda Stock Exchange, with an expected turnover of over UGX 60 billion (FY 2010/2011).

Job Summary: The Administrative Supervisor will coordinate and manage all administration services through the provision of a safe and clean working environment, effective support services and handle fleet management and insurance related matters.

Key Duties and Responsibilities:
· Carry out secretarial duties for the department which will included but not limited to filing, drafting outgoing memos, compiling monthly reports, organizing departmental meetings, taking minutes and raising payment vouchers for service providers.
· Mentor and supervise the Estates Coordinator, Estate Contractors and ensure that they maintain a clean, safe and secure environment.
· Keep an updated log of contracts, insurance incidents and fire and safety systems/equipment.
· Regularly track all office expenditures by recording all expenses in order to monitor budget overruns and unusual expenses.
· Maintain all properties to a high standard while coordinating basic repairs for furniture and maintenance works where required.
· Coordinate administrative operations in our regional offices.
· Manage Insurance matters working with the brokers – expedite premium payments and follow-up on all documentation.
· Oversee the transport operations ensuring execution of the Transport Management Systems, Policies and Procedures.
· In charge of monitoring of utility bills to ensure they are paid on time.
· Conduct periodic quality assessment on transport related matters to obtain feedback.

Qualifications, Skills and Experience:
· The ideal candidate should preferably hold a Bachelor’s degree in Business Administration, Social Sciences, Social Work & Social Administration and Psychology from a recognized University.
· At least two years of experience as an Administrator.
· Working knowledge of Administrative, clerical procedures and systems, managing files and records, transcription and designing forms.
· Computer literacy skills i.e. proficiency in the use of Microsoft office.
· Excellent oral and written communication skills.
· Excellent organizational and planning skills.
· Excellent supervisory skills.
· Ability to work well with people at all levels.
· Ability to prepare reports.
· Ability to work under pressure with minimum supervision.
· Ability to apply creative thinking to practical problem solving with an aim of improving service delivery.
· Professional and Informative with the ability to provide outstanding customer service.

How to Apply:
All those reeling to work in Uganda’s leading media house, The New Vision, should send applications to: Chief Human Resources Officer, The New Vision Printing and Publishing Company Ltd. P.O. Box 9815, Kampala, Uganda.

Deadline: 31st December 2015