Accounts Assistant – Systems – Kampala – Inter University Council for East Africa

About US:
The Inter University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the region. IUCEA is charged with a number of responsibilities among them being to coordinate academic and research activities jointly undertaken by Partner states and member university institutions. The main objectives of IUCEA are to (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.

Key Duties and Responsibilities:
The Accounts Assistant – Systems will be tasked with the verification and ensure all paid cheque vouchers/receipts, commitments, are duly signed, coded with the correct account and are properly filled
Ensure timely data entry of daily transactions (payments, receipts and budget commitments) in the Accounting System
Provide technical support and maintain existing financial systems so that they satisfy specific business reporting requirements
Render support in the preparation of quarterly Budget performance reports basing on each cost Center’s activities and Targets
Support to carry out daily applications and systems back up of the Accounting systems,
Support the IUCEA budget preparation process (capturing of AOPs, costing, coding),
Upload approved budget from BMS into the Accounting system
Confirm Budget availability for all expenditure requests before approval
Conduct monthly bank reconciliation by 10th of next month, print and forward for verification,
Support in monthly reconciliation of GL accounts with other modules, and summary of account listings (provision for gratuity, membership fee, partner states contribution) etc.,
Ensure the timely maintenance of IUCEA vendors and customers in the Accounting System
Maintaining and updating IUCEA Fixed Assets registers with any additions, disposals, and generating depreciation charge as required
Support in carrying out of year end closing procedures and preparing year-end financial statements
Perform any other duties that may be assigned to you from time to time by the Senior Accountant

Qualifications, Skills and Experience:
The ideal candidate should hold a Bachelor’s degree in Accounting, Finance, Business Related, or Public Administration from a recognised institutions; professional qualification (ACCA/CPA Part I) or its equivalent.
A minimum of three years of relevant working experience in public sector or a busy private establishment.
The applicant must be certified in Accounting Systems Software.
Computer literacy i.e. proficient in financial accounting packages.
Excellent organisational, interpersonal relations and communication skills, pays attention to detail and ability to multi task,
She/he must be of high level of integrity.

How to Apply:
All suitably qualified and interested candidates should send their hard or soft copies of their application documents including the letter of application, CV, three referees’ contacts, copies of certificates and testimonials and other relevant documents to the undersigned.

Executive Secretary
Inter-University Council for East Africa
Plot M833, Kigobe Road
Kampala, Kyambogo
P.O. Box 7110, Kampala, Uganda

Fax: +256 414 342 007

E-mail to:recruit@iucea.org

Deadline: Monday, 4th January 2016 by 5:00 PM