University Secretary - Gulu University

Organisation: Gulu University

Duty

Station:  Gulu, Uganda

Reports

to: Vice Chancellor

Gulu University is a Public University

established by Statutory Instrument No. 16 of 2003. The University was set to

serve as a launch pad for equitable development in Uganda providing knowledge

and skills and stimulating innovations in education, technology, economic

advancement and social development. The University is located in Gulu Municipality

with branches in Lira, Kitgum and Hoima districts.

Job

Summary: The University

Secretary will technically support the institution through the provision of

general administration of the University, including custody of the Seal and

Administration of its Assets.

Key

Duties and Responsibilities: 

·        
The

incumbent will serve as the Secretary to the University Council

·        
The

job holder will also be the Accounting Officer of the University

·        
The

University Secretary will support the Vice-Chancellor in the Finance and Administration

functions of the University;

·        
In charge

of the production and maintenance of an Almanac for Council and Council

·        
committees;

·        
The

incumbent will also make sure that all Committees of Council are adequately

resourced and serviced;

·        
Responsible

for sending out notices of Council meetings and timely production and follow up

of Council minutes and Resolutions;

·        
Ensure

timely, efficient and accurate communication of Council decisions to

Stakeholders;

·        
Take

charge of all legal matters of the University;

·        
He

/she will manage all the procurement matters of the University;

·        
The

incumbent will recommend to Council persons for appointment to the Contracts

·        
Committee

and Sub-contracts Committees;

·        
Responsible

for the maintenance and regular up-date of the University’s Asset Register,

including all her lands;

·        
The

incumbent will also be responsible for Coordination of the Financial Reporting,

Planning and Budget processes of the University;

·        
Perform

any other related duties that may be assigned by the Vice Chancellor as and

when deemed necessary.     

Qualifications,

Skills and Experience: 

·        
The

ideal candidate for the University Secretary vacancy should be a Ugandan

citizen holding an Honours Bachelor’s Degree and a Master’s Degree in

Educational Management or a Management related field from a recognized

Institution. Possession of Professional qualifications in any of the following

shall be an added advantage: Accounting, Administrative Law, Procurement and/or

Membership of the Institute of Chartered Secretaries and Administrators (ICSA);

·        
At

least ten years’ experience, five (5) of which must be at Senior Managerial

level in a Reputable Organisation;

·        
The

applicant must be industrious and self-driven

·        
Must

be ready to work for long hours and can withstand pressure

·        
Excellent

track record of high integrity

·        
Computer

literacy skills

·        
Excellent

communication and interpersonal skills

·        
Age: Between 45- 55 years

All interested candidates should submit

applications with five copies of curriculum vitae and certified copies of

Certificates and transcripts, giving full details of applicant’s education, qualifications,

work experience, present salary (if any),and the names of three referees with their

respective addresses. Applicants should make sure that at least two referees

forward their recommendations to the University Secretary before the closing

date for receipt of applications.

The applications should be delivered by

hand or posted to the University Secretary, Gulu University, P.O. Box 166, Gulu

or at the liaison Office at UMA Show Ground in Kampala.

Deadline:

11^th January, 2016