Finance Assistant Fresher Jobs - International Community of Women Living with HIV/ AIDS East Africa

Organization: International Community of Women Living with

HIV/ AIDS East Africa

Duty Station: Kampala, Uganda

Reports to: Finance and Administration Manager

International

Community of Women living with HIV/AIDS East Africa is a regional advocacy

network and membership based organisation. ICW Eastern Africa exists to give

visibility to women living with HIV in Eastern Africa. ICW Eastern Africa

believes that gender inequalities and the lack of sexual & reproductive

health & rights for women are at the heart of the HIV epidemic.

Job Summary: The Finance Assistant will render support in

financial management to ensure accurate, timely financial information, and

effective utilization of organization financial resources.

Key Duties and Responsibilities: 

1. Accounting, Finance

Payments and Grants Reporting:

• Regularly analyze and prepare timely &
  
  accurate financial reports for decision making.


• Keenly analyze and circulate monthly,
  
  quarterly, semi-annual and annual management reports.


• Regularly review donor reports as per
  
  specific donor contract requirements and ICWEA requirements.


• Prepare and submit monthly, quarterly and
  
  annual reports to Finance & Administration Manager.


• Updates and maintains accounting records by
  
  making copies, filing returns and data entry


• Render support in the preparation of the
  
  year-end audit schedules for the accounts.


• Provide leave cover for the Finance
  
  &Administration Manager pertaining to accounts and record keeping
  
  needs


• Prepare and submit monthly PAYE, withholding
  
  tax payments and other statutory requirements.

2. Annual Plans and

Budget control & Monitoring:

• Offer technical support in the preparation of
  
  annual and quarterly budget forecasts


• Consolidate budgets and annual cash flows


• Regularly review budgets to ensure that they
  
  are consistent with the guidelines, realistic and in line with ICWEA’s
  
  strategic plan

• Regularly review and consolidate ICWEA cash
  
  remittances


• Keenly review cashbooks/petty cashbooks and
  
  ensure that there are sufficient funds to run ICWEA activities


• Maintain and update bank correspondence files

4. Projects and Grants

Management:

• Render support in the development of project
  
  proposal budgets to ensure that they are realistic and in line with the
  
  activities in the proposal


• Review progress financial reports,
  
  accountabilities, donor funding matrices


• Prepare bank reconciliations


• Support project closure activities with
  
  financial information to aide in evaluation


• Keenly review accountabilities submitted by
  
  Programme teams

Qualifications, Skills and Experience: 

• The applicant should preferably hold a Diploma
  
  in a Business and accounting related field;


• At least two years’ relevant work experience
  
  in an NGO setting


• Significant experience in programme and
  
  projects financial management


• Good communication, report writing,
  
  analytical skills and proficiency in use of Computerized Accounting
  
  Systems


• Proven ability to meet deadlines and handle
  
  diverse tasks simultaneously using prioritization


• Excellent presentation skills


• Project management knowledge


• Working knowledge of book keeping practices
  
  and principles


• Knowledge of Grants management and Capacity
  
  development


• Skilled in performance management


• Good budgeting and budgetary control skills


• Working knowledge of resource mobilization
  
  and monitoring


• Good documentation, information management
  
  and reporting skills


• Stakeholder management


• Good negotiating and persuasive abilities


• Good planning and organizational skills


• Excellent problem analytical skills


• Excellent oral and written communication
  
  skills


• Results-oriented;


• Good team-player;


• Highly pro-active


• High degree of creativity;


• Gender and human rights sensitive; listening;
  


• Possess a non-judgmental and respecting the
  
  principle of confidentiality and meaningful participation of women living
  
  with HIV

NB:  This

position is only open to Women living with HIV and young women living with HIV are

encouraged to apply. Confidentiality is one of our Core Values and we uphold it

at all times.

All

suitably qualified and interested candidates should send a letter of interest,

updated CV, copies of your transcripts and two professional references to:

jobs@icwea.org or hand deliver to:

International

Community of Women Living with HIV/ AIDS East Africa,

P.O.

Box 32252, Kampala. Uganda