Fresher Project Administrator Jobs - Infectious Diseases Institute (IDI)

Organisation: Infectious Diseases Institute (IDI)

Funding Source: Centers for Disease Control and Prevention (CDC)

Duty Station: Kampala, Uganda

Reports to: Program Manager

The

Infectious Diseases Institute (IDI) is an international non-profit organization

which is a partnership of infectious diseases and public health specialists.

The overall objective of the IDI is to strengthen health systems with strong

emphasis on Infectious Diseases, through Research and Capacity Development. IDI

has five operational areas through which it works to achieve its mission:

Prevention, Care and Treatment; Training, Research and Laboratory services

(provided through a partnership with the Makerere University – John Hopkins

University Core Lab) and Outreach.

Infectious

Diseases Institute (IDI) received funding from Centers for Disease Control and

Prevention (CDC)/PEPFAR to implement a comprehensive HIV/AIDS services in the

mid-western Uganda Districts of Kiboga, Kibaale, Kyankwanzi, Hoima, Masindi, Buliisa

and Kiryandongo. The project is called “Accelerating Comprehensive HIV/AIDS

Service Delivery through Health System Capacity Building and Technical

Assistance of District Health Teams and Health Facilities in Western and West

Nile Regions in the Republic of Uganda under PEPFAR.”

Key Duties and Responsibilities: 

• The Project Administrator will administer
  
  agreements and contracts with multiple project partners including service
  
  providers;


• Ensure procurement, storage and installation
  
  of project related goods and materials (working with relevant IDI staff,
  
  through the IDI procurement system);


• Provide oversight on project financial
  
  management, ensure that expenditures and reports are within approved
  
  budgets and in line with donor and IDI guidelines;


• Update and maintain appropriate documentation
  
  of project financial management policies and procedures;


• Offer support in budget preparation and
  
  monitoring;


• Provide monthly and quarterly expenditure
  
  forecasts;


• Render support in the preparation of reports
  
  for internal and external use;


• Assist in meeting reporting obligations to
  
  funding entities;


• Keenly monitor project budget variance
  
  reports ;


• Maintain an up-to-date inventory of the
  
  project assets and ensure it is regularly updated;


• Coordinate all project logistics including
  
  procurement, transportation, shipping, storage and maintenance;


• Perform any other duties as may reasonably be
  
  assigned from time to time by the Program Manager.

Qualifications, Skills and Experience: 

• The applicant for the Infectious Diseases
  
  Institute (IDI) Project Administrator vacancy should preferably hold a university
  
  degree in administration, business management, or another related field


• Excellent written and verbal communication
  
  skills;


• Demonstrated abilities in project
  
  administration;


• Previous experience in procurement/ordering,
  
  purchasing and tracking supplies;


• Good problem solving skills;


• Proven ability to work independently; and


• Proficient computer skills including the use
  
  of MS Office, particularly Excel, Word and Outlook.

All

suitably qualified and interested candidates should send their application cover

letters with a detailed CV, naming at least two professional referees to:

The

Human Resources Manager,

Infectious

Diseases Institute,

P.O.

Box 22418, Kampala, Uganda

NB: Only shortlisted candidates will be contacted for

interviews.

Deadline: 4^th March, 2016 by 5:00 PM