Organization: United Nations Children’s Fund (UNICEF)
Duty Station: Kampala, Uganda
Reports to: Chief Operations
Vacancy Number: VN/PBR/2016/06
The
United Nations Children’s Fund (UNICEF) is mandated by the UN general assembly
to advocate for the protection of children’s rights, to help meet their basic
needs and expand their opportunities to reach their full potential. Together
with our partners, we work in 190 countries and territories to translate that
commitment into practical action, focusing special effort on reaching the most
vulnerable and excluded children, to the benefit of all children, everywhere.
Job Summary: The Programme Specialist (Quality Assurance) will be
responsible for the overall understanding, analysis and review of systems,
risks, application of policies and procedures and the capacity building of
staff as well as counterparts within the area of internal control. These will in turn contribute to Uganda
Office accomplishing its objectives by bringing a systematic, disciplined
approach to evaluating and improving the effectiveness of its Internal Control
procedures. The incumbent will manage all aspects of Enterprise Risk Management
including due diligence reviews, audits and spot checks to promote efficiency,
reduce risks of asset loss, and help ensure the reliability of financial
statements.
Key Duties and Responsibilities:
- Support Country Office Management in
development and roll out of Office Accountability Framework based on
UNICEF Accountability Framework. - Responsible for office processes to
proactively and systematically identify, assess and manage key risks and
opportunities to facilitate the achievement of CO objectives and planned
results. - In charge of the process leading to
office undertaking annual risk and control self-assessment (RCSA) as part
of the annual review process, reports on the outcomes and propose
mitigating activities. - Keenly monitor the status of actions
defined to mitigate significant risks and update the Office Risk Profile. - Act the primary point in updating and
ensuring quality Risk assessment and management information is updated
under the Performance Management System. - Implement activities that create general
awareness and common understanding among staff of key strategic,
programmatic, operational and financial risks. Ensure there is general
sense of ownership and that risk management efforts are embedded into key
country programme planning, financing and implementation processes,
allowing for an adequate and timely allocation of financial, operational
and programmatic resources for that purpose. - Under the framework of UNICEF Policies,
Guidelines, Standards, Country Office Management Plan, contribute to the
development of office standards, new approaches and methodologies and
streamlining of transaction Work Processes and Simplified Operating
Procedures (SOPs) through participation in Internal Control meetings and
consultations with staff. Perform compliance tests and report on the
implementation of SOPs and Work Processes. - Within the framework of HACT, responsible for
the formulation and implementation of Uganda office HACT Assurance plan
which provides for a cost-effective assurance systems to ensure funds
entrusted to UNICEF by donors are utilized as intended; there is transparent processes and
oversight of cash transfers and capacities of national partners is
strengthened for the management and accountability of cash
transferred. - The incumbent will also
significantly contribute to the HACT activities of the country office;
plans and carries out high quality and objective Micro Assessments of
UNICEF’s Implementing Partners in accordance with the agreed work plan
and/or as required by the country programme, review and follow up of the
findings of assessments. - Significantly contribute towards
upgrading capacity of UNICEF staff and implementing partners in the areas
of HACT. - Ensure the development of HACT
compliant procedures, manual and guidelines for use by implementing
partners. - Provide overall leadership in the planning
and the implementation of capacity building activities of national
implementing partners to improve budgeting and financial management
capacities of implementing partners. - Ensure that inventory of training
and capacity development needs of implementing partners is
developed. - Plan and organize training programmes
in the areas of budgeting and financial management for the purpose of
capacity building and programme sustainability. - Carry out periodic self-assessment of
procedures and processes, financial documents, information entered in
VISION database, coding of VISION transactions to ensure the office’s
adherence to procedures, that quality information, and correct coding is
applied. Coordinate Operations Inputs to office wide activities. This will entail consolidation of
operations inputs, support in monitoring operations priorities. The task
shall entail ensuring that high quality documentation is delivered for all
resulting documents with UNICEF and office wide standards having been met. - Performs special assignments, including
fact-findings in the case of irregularities, as directed by the country
office management and in compliance with the organizational policies and
procedures. - Formulates pragmatic recommendations and
secures the agreement of management to improve problematic areas. - Keenly monitors and assesses adequacy of
actions taken to correct reported deficiencies.
Qualifications, Skills and Experience:
- The applicant for the United Nations UNICEF
Programme Specialist (Quality Assurance) career opportunity should hold an
advanced university degree (Master’s) in Accounting, Business
Administration, Financial Management, Economics, International Development
or a directly-related technical field(s) is required. A valid professional
certification (CA; CPA; etc.) from an accredited chartered accountancy
institution, in conjunction with a relevant first-level (Bachelor’s)
university degree in a directly-related technical field (as identified
above), may be taken in lieu of an advanced university degree. - Working knowledge of International Public Sector
Accounting Standards is an asset. - At least five years of relevant experience,
at the national and international levels, in Operations Management,
Financial Management, Audit Management, Risk Management and/or Programme
Management – with hands on experience in planning, undertaking and
reporting on financial management assurance activities related to HACT
and/or similar grant management oversight systems used by donor and funding
agencies – is required. - Previous experience in training professionals
in the context of HACT is considered highly desirable.
Personal Competencies:
- Core Values (Required): Commitment; Diversity and Inclusion;
Integrity - Core Competencies (Required):
Communication; Drive for Result; Working with People - Functional Competencies (Required):
Applying Technical Expertise; Deciding and Initiating Actions; Following
Instructions and Procedures; Leading and Supervising; Planning and
Organizing
NB: UNICEF is committed to gender equality in its
mandate and its staff; qualified female candidates are strongly encouraged to
apply. UNICEF is a smoke free environment.
All
suitably qualified and interested Ugandan Nationals who wish to join the United
Nations UNICEF must send their applications accompanied by an updated CV and
P11 form, download here, as well
as two of the most recent performance evaluation reports.
The
Email applications should be sent in this format and so name your file
attachments: Firstname_Lastname followed by document e.g. Gold_MukasaP11 or
Gold_MukasaCV or Gold_MukasaApplication.
The
applications should be addressed to:
P.O.
Box 7047, Kampala Uganda
Via
Email to: ugderecruit@unicef.org
Deadline: 10th March, 2016
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