Executive Secretary Employment Opportunity - Uganda Business and Technical Examinations Board (UBTEB)

Organisation: Uganda Business and Technical Examinations Board

(UBTEB)

Duty Station: Kampala, Uganda

Reports to: Board Chairperson

Ref: UBTEB/HRM/001/03/2016

Uganda

Business and Technical Examinations Board (UBTEB) is one of the national

Examinations Boards in Uganda whose mandate is to streamline, regulate,

coordinate and conduct credible examinations and award Certificates and

Diplomas in the Business, Technical and Vocational professions. The Board

therefore conducts Business, Technical and Vocational examinations, including

Applied Science specialties such as Biological Sciences (Agricultural,

Fisheries, Wildlife, Forestry, Bee keeping and other related fields), Physical

Sciences (Meteorology, Surveys and Land Management, and other related fields),

Cooperative, Social Development, Hotel, Catering and Tourism.

Job Summary: The Executive Secretary will provide day-to-day

financial, overall operational, managerial and administrative support to the

Board.

Key Duties and Responsibilities: 

• The jobholder should be the Chief Executive
  
  and Accounting Officer responsible to the Board;


• The incumbent will be in charge of recording
  
  proceedings of the meetings of the Board and its Committees;


• Provide advice to the Board on examinations
  
  and awards policy, implementation, monitoring and evaluation;


• Develop and recommend to the Board the rules
  
  and regulations on the conduct of examinations;


• Develop, recommend and issue technical and
  
  administrative guidelines to staff for implementation;


• In charge of the development of human
  
  resource policies for UBTEB


• Responsible for strategic planning and
  
  resource mobilization for the Board


• The incumbent will recommend to the Board
  
  persons for appointment, confirmation and/or disciplinary action;


• The jobholder will be the Chief custodian of
  
  the Board’s seal and resources;


• Responsible for safety and security of
  
  examinations data bases, results, certificates, diplomas, and transcripts;


• The incumbent will commission research
  
  studies for purposes of improving performance of examinations, and develop
  
  strategies for meeting the competitiveness of awards;


• Responsible for safety and security of
  
  examinations data bases, results, certificates, diplomas and transcripts;


• Commission research studies for purposes of
  
  improving performance of examinations;


• Keep sequential record of examinations and
  
  its processes i.e. examinations database and results;


• Prepare and send timely feedback of
  
  examinations and update to institutions on current examination policies
  
  and techniques;


• The incumbent will develop strategies for
  
  meeting the competitiveness of quality awards;


• Convene top management and prepare for local
  
  and international meetings of the Board;


• Exercise the powers of the Board when the
  
  Board is not sitting subject to the final approval of the Board;


• Perform any other such duties as necessary to
  
  achieve the objectives of the Board.

Qualifications, Skills and Experience: 

• The ideal candidate should hold an honours
  
  Bachelor’s Degree in Education or in a field examinable by the Board from
  
  a recognised institution.


• Possession of a Master’s degree in Business
  
  field or Technical or any other related field examinable by the Board from
  
  a recognised institution.


• Possession of Post graduate qualification in
  
  Education; or a postgraduate qualification in Administration/Management will
  
  be an added advantage.


• A minimum of ten years’ experience, seven (7)
  
  of which at senior management level and three (3) in managing
  
  examinations.


• Previous exposure and experience in setting,
  
  moderating, and marking written technical, practical and applied
  
  knowledge/theoretical examinations


• Excellent communication skills


• Good creativity and innovative skills


• Excellent supervisory abilities


• Proven administrative skills with ability to
  
  make quick decisions


• Mental alertness with high powers of observation
  
  and inquisitiveness


• Ability to build strong and be able to work
  
  in teams


• Sound coaching skills with ability to build
  
  strong Institutions


• Critical thinking and high analytical skills


• Ability to work independently


• Excellent interpersonal skills


• High level of integrity and professionalism


• Computer literacy skills


• Age: Between 40-55 years.

All

suitably qualified and interested candidates hand deliver three sets of

handwritten applications with detailed CVs and photocopies of academic

certificates, testimonials, transcripts and/or result slips; three (3) most

recent and clear passport size photographs, names and addresses of two

referees, a letter of recommendation from the current or most recent employer,

telephone contacts and emails of both the applicant and the referees. The Job

title and Ref. No. should be clearly written on the top left corner of the

envelope. The documents should be submitted in sealed envelopes to the address

indicated below;

Uganda

Business and Technical Examinations Board,

Plot

7 Valley Drive, Ntinda,

P.

O. Box 1499, Kampala – Uganda.

Deadline: 31^st March 2016