Stores Officer NGO Jobs - Infectious Diseases Institute (IDI)

Organisation: Infectious Diseases Institute (IDI)

Funding Source: Centers for Disease Control and Prevention (CDC)

Duty Station: Kampala, Uganda

Reports to: Pharmacy Team Leader

The

Infectious Diseases Institute (IDI) is an international non-profit organization

which is a partnership of infectious diseases and public health specialists.

The overall objective of the IDI is to strengthen health systems with strong

emphasis on Infectious Diseases, through Research and Capacity Development. IDI

has five operational areas through which it works to achieve its mission:

Prevention, Care and Treatment; Training, Research and Laboratory services

(provided through a partnership with the Makerere University – John Hopkins

University Core Lab) and Outreach.

Infectious

Diseases Institute (IDI) received funding from Centers for Disease Control and

Prevention (CDC)/PEPFAR to implement a comprehensive HIV/AIDS services in the

mid-western Uganda Districts of Kiboga, Kibaale, Kyankwanzi, Hoima, Masindi,

Buliisa and Kiryandongo. The project is called “Accelerating Comprehensive

HIV/AIDS Service Delivery through Health System Capacity Building and Technical

Assistance of District Health Teams and Health Facilities in Western and West

Nile Regions in the Republic of Uganda under PEPFAR.”

Job Summary: The Stores Officer will be responsible for ensuring

the smooth running of all stores activities including receiving, storage,

inventory management and dispatch of all items kept in the Store.

Key Duties and Responsibilities: 

• Coordinate with procurement to receive
  
  commodities from suppliers


• Conduct due diligence to ensure all commodities
  
  entering or leaving the stores meet minimum acceptable standards in terms
  
  of quality and shelf life.


• Ensure proper zoning, labeling and storage of
  
  items in the Store.


• Ensure order and efficient utilization of
  
  available storage space


• Ensure the implementation of a Maximum – Minimum
  
  Inventory Control System


• Ensure that storage and dispatch of commodities
  
  is based on a FEFO System


• Carry out physical inspection of health care
  
  commodities to ensure that all products are of good quality.


• Conduct physical inspections to ensure that
  
  the Stores is clean and well maintained at all times


• Manage all entry and exit of personnel and
  
  commodities into and out of the store.


• Ensure that Warehouse safety is maintained at
  
  all times


• In charge of coordinating with the Project
  
  Administrators, Fleet Officer and the different health facilities to
  
  monitor all shipments and ensure that supplies to the different facilities
  
  are received.


• Ensure that adequate security measures are
  
  implemented to prevent theft and/ or damage of items in the stores.


• Take overall responsibility for the safety of
  
  all items held in the Stores.


• Collects supplies from suppliers like NMS,
  
  Joint Medical Stores.


• Ensure that stock status updates are
  
  circulated monthly


• Coordinate with the various technical teams
  
  to ensure quarterly forecasts are prepared and submitted on time to
  
  prevent stock outs.


• Coordinate with the Logistics teams to create
  
  a Model Store that can be used as a learning center for facilities
  
  supported by the project.


• In charge of keeping records of all
  
  transactions in the Stores, including receipt of goods, dispatch of goods
  
  and any Transfers- In and Transfers- Out.


• Responsible for updating and maintaining both
  
  the Electronic and manual Stores Databases


• Participation in periodic Physical Counts to
  
  reconcile physical stock with the manual and electronic records


• In charge of monitoring Stock levels and Expiry
  
  dates of all items in stock.


• Generation of monthly and quarterly Stock
  
  reports, including AMC, Expiry date warnings, risk of stockout


• Perform any other related duties as assigned
  
  by the Pharmacy Team Leader.

Qualifications, Skills and Experience: 

• The applicant for the Infectious Diseases
  
  Institute (IDI) Stores Officer vacancy should preferably hold a Degree in
  
  Business Administration, Procurement and Supply Chain Management or in any
  
  related field.


• At least three years of related work
  
  experience in HIV/AIDS Programs


• Broad working knowledge of medical supplies
  
  is an added advantage


• Broad understanding of Good Storage Practice


• Excellent written, oral communication and
  
  report writing skills


• Broad knowledge and understanding of Procurement
  
  and Supply Chain M&E


• Good knowledge of computer applications.


• Good leadership and interpersonal skills


• Fluency of the local languages within the
  
  supported districts is desirable.

All

suitably qualified and interested candidates should send their application cover

letters with a detailed CV, naming at least two professional referees to:

The

Human Resources Manager,

Infectious

Diseases Institute,

P.O.

Box 22418, Kampala, Uganda

NB: Only shortlisted candidates will be contacted for

interviews.

Deadline: 4^th March, 2016 by 5:00 PM