USAID RHITES Procurement and Logistics Officer Project Jobs - Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Organization: Elizabeth Glaser Pediatric AIDS Foundation

(EGPAF)

Project Name: USAID Regional Health Integration to Enhance

Health Services in the South West Uganda Project (RHITES)

Duty Station: Mbarara, Uganda

Reports to: Procurement and Logistics Manager

The

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric

HIV/AIDS through research, advocacy, and prevention and treatment programs. We

are a global leader in the fight against pediatric HIV and AIDS, working in 15

countries and at 7,000 sites around the world to prevent the transmission of

HIV to children, and to help those already infected. Today, because of the

highly successful work of the Foundation and its partners over the last 25

years, pediatric AIDS has been virtually eliminated in the United States and

new infections in children have declined by 58% worldwide. EGPAF Uganda Country

program is currently implementing a number of projects in partnership with

various donors.

About USAID RHITES Project:

The

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID

Regional Health Integration to Enhance Health Services in the South West Uganda

Project (RHITES) whose aim is to increase the availability, accessibility and

quality of integrated health services including HIV and TB prevention, care and

treatment; maternal, neonatal and child health services; family planning;

nutrition assessment, counseling support; malaria prevention and treatment and

other primary care services.

Key Duties and Responsibilities: 

• Render support in the day to day procurement
  
  and logistics activities, e.g. prepare weekly procurement status reports,
  
  and continually update the pre‐approved vendors register,


• Work closely with the finance to ensure that
  
  vendor invoices are paid on time with appropriate supporting documents,
  
  prepare Local Purchase Orders (LPOs), and maintain procurement files,


• Ensure that all needed documents are completed
  
  and filed, track tax invoices for VAT reporting and participate in
  
  periodic inventory verification and counting.


• Procure goods and service following
  
  established procedures.


• Update and maintain inventory, prepare
  
  required reports related to property inventory and maintenance and work
  
  with Finance to ensure required financial information in the inventory
  
  register is filled.


• Render support in monitoring all properties
  
  for maintenance requirements, work with appropriate vendors for
  
  maintenance, repair, and/or disposal of EGPAF property, arrange for
  
  property disposal, review and compile monthly reports


• Support sub offices and individual projects
  
  to ensure efficient procurement of goods and services, adhering to policy
  
  and procedures including donor regulations. Prepare and manage tenders, manage
  
  prequalification of suppliers, select vendors, prepare summary bid
  
  analysis, develop and maintain suppliers’ relationships, develop and
  
  implement procurement plans and status reports, supervise junior
  
  procurement staff.


• Render support in developing, maintaining and
  
  monitoring the procurement plan.


• In charge of preparing procurement
  
  documentation with recommendations for approval by the relevant authority
  
  structures in line with the relevant procedures and guidelines.


• Assist to facilitate the quality and quantity
  
  control of procured goods and services as per specifications and
  
  arrangements set out in the Requisitions, Purchase Orders or Consultancy
  
  contracts.


• Actively participate in the identification of
  
  suppliers for the procurement of goods and services.


• Actively participate in the development and
  
  constant improvement and standardization of procurement and logistics
  
  systems within EGPAF.


• Render support in monitoring of deliveries
  
  and monthly procurement related reports.


• Perform any other related duties and
  
  activities upon instruction from Director of Operations.

Qualifications, Skills and Experience: 

• The applicant for the USAID Project Procurement
  
  and Logistics Officer job opportunity should hold a Bachelor’s degree in
  
  Procurement and logistics management


• At least five years of related work experience;


• Broad knowledge and understanding of NGO/Donor
  
  policies and procedures relevant to procurement.


• Ability to work with limited supervision


• Excellent written and verbal communication
  
  skills


• Computer literacy skills

All

suitably qualified and interested candidates are encouraged to send their

applications to this address;

The

Country Director, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A

Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda

E-mail to: UgandaRecruitment@pedaids.org

Deadline: 28th March 2016