Organisation: Ministry of
Gender, Labour and Social Development (MGLSD)
Project Name: Expanding
Social Protection (ESP) Programme
Duty Station: Kampala, Uganda
Reports to: Deputy Head PMU
The Ministry of
Gender, Labour and Social Development (MGLSD) has championed efforts to promote
a coordinated approach to social protection in Uganda. These efforts culminated
in the design of the Expanding Social Protection (ESP) programme that has been
implemented by the GoU under the MGLSD with financial and technical support
from GoU, DFID, Irish Aid and UNICEF. Its goal is to reduce chronic poverty and
improve life chances for poor men, women and children in Uganda. The purpose is
to embed a national social protection system, including social assistance for
the poorest and most vulnerable, as a core element of Uganda’s national
planning and budgeting processes. Phase I of the ESP programme was implemented
through a Social Protection Secretariat which was established in 2010 under the
Directorate of Social Protection of the Ministry. The objectives of Phase I
included piloting Social Assistance Grants in 15 districts and capacity
building. ESP is now transitioning to Phase II in which the program will expand
to cover a total of 55 districts during the next five years and be implemented
by a Programme Management Unit (PMU).
Job Summary: The Administration
and HR Coordinator will primarily oversee the human resources and
administration functions, coordinate and monitor the implementation of human
resources and administration policies, and ensure that the programme assets resources
are properly managed and are used to achieve the coves of the programme.
Key Duties and Responsibilities:
·
Offer technical direction in reviewing and updating
of ESP Human Resources and administrative policies and procedures.
·
Recruit and deploy staff and ensure that good
employee ^tions maintained in line with the recruitment and retention policies.
·
Agree with the Fund Manager and Department
Coordinators on adequate capacity and human resources.
·
Coordinate contracting with MGLSD HR department so
that all employees are in contract on a timely basis.
·
The job holder will support the performance
management cycle and ensure compliance with the policies including;
o Timely
preparation of monthly payroll and submission to the Finance and Administration
Coordination.
o Maintenance of
confidential personnel files.
·
Regular review and submission of HR District
reports, such as leave, on a monthly basis and provide the necessary support to
the Districts as required as he /she reports.
·
Support all health and safety initiatives and
training to promote a culture of safety at the work place as provided in the
Human Resource handbook.
·
Manage staff GPA and Hearth insurance ensuing continuous
cower is provided and claims are supported.
·
Serve as the primary focal point for security issue
security updates and provide security guidance as required to all staff.
·
Develop, Implement and maintain a Health and Safety
policy.
·
General administration – design, implement, manage
and ensure the maintenance of appropriate administrative systems and
procedures.
·
Ensure that all office equipment is well maintained, appropriately utilised and that
an appropriate replacement schedule is implemented.
·
The incumbent will manage all aspects of
procurement.
·
Oversee the supervision of vehicle management.
·
Ensure that IT procedures and policies are adhered
to and oversee the continual revision of IT equipment and policies.
·
Provide leadership to departmental staff, monitor
their performance, motivate staff and provide feedback on key management
decisions. Carry out their performance appraisal and identify training and
development needs.
·
Prepare and monitor departmental annual budget and
present it to the Deputy Head PMU or Management for approval.
·
Develop work plans and a calendar of activities for the
department and regularly review progress in meeting objectives.
·
Provide leadership in development of continuous
evaluation of departmental objectives.
·
Perform any other duty as assigned by the
supervisor.
Qualifications, Skills and
Experience:
·
The ideal candidate should preferably hold an Honour’s
degree in any of the following fields: Human Resources, Social Sciences,
Development Studies, SWSA, BBA and B Com (Management), and Master’s Degree in
Management studies, Business Administration, Organisational Psychology, Social
Science or Public Administration. Possession of a post graduate diploma in
Human resource will be an added advantage.
·
A minimum of six years’ experience with a reputable
and busy organisation in human resource, procurement and administration at a
senior level.
·
Working knowledge of HR, administration and
procurement procedures
·
Capability of building and maintaining effective
working relationships with service providers and other stakeholders and team
members
·
Good team ethic
All suitably
qualified and interested candidates should send the following;
·
A one (1 page supporting statement, explaining how
you believe your experience matches the requirements of the role, directly
addressing the position description;
·
Curriculum vitae of maximum four (4) pages and
providing three referees, one of whom should be your current or most recent
employer, and copies of academic and professional certificates/ testimonials,
postal address and daytime telephone contact,
Please submit
your application to:
Ministry of
Gender, Labour and Social Development,
Simbamanyo
House Plot 1 George Street,
P.O. Box 7136 Kampala.
Uganda.
Please clearly indicate
the position applied for on the envelope (“Application for the position of”)
Deadline: 16th December 2015.
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