Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional
Health Integration to Enhance Health Services in the South West Uganda Project
(RHITES)
Duty Station: Mbarara,
Uganda
The Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS
through research, advocacy, and prevention and treatment programs. We are a
global leader in the fight against pediatric HIV and AIDS, working in 15
countries and at 7,000 sites around the world to prevent the transmission of
HIV to children, and to help those already infected. Today, because of the
highly successful work of the Foundation and its partners over the last 25
years, pediatric AIDS has been virtually eliminated in the United States and
new infections in children have declined by 58% worldwide. EGPAF Uganda Country
program is currently implementing a number of projects in partnership with
various donors.
About USAID RHITES Project:
The Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID Regional Health
Integration to Enhance Health Services in the South West Uganda Project
(RHITES) whose aim is to increase the availability, accessibility and quality
of integrated health services including HIV and TB prevention, care and
treatment; maternal, neonatal and child health services; family planning;
nutrition assessment, counseling support; malaria prevention and treatment and
other primary carer services.
Job Summary: The Manager
Internal Reviews and Risk Management
will assess risks , identify compliance gaps , analyze the causes and
enhance the compliance of the country office with Foundation’s global and
country-specific policies and procedures, Donor rules and regulations, and host
country laws. The incumbent will work with staff and management to build
capacity, enhance general awareness of compliance issues, and assist with the
development of action plans that address gaps and strengthen internal controls,
systems, and procedures in an efficient manner. The job holder will also be
required to offer technical assistance and interventions to remedy issues that
put EGPAF Uganda at risk.
Key Duties and Responsibilities:
·
The incumbent will serve as facilitator and
administrator of EGPAF Uganda’s new country program risk management process,
tracking, reporting, and helping to ensure that mitigation actions are
successfully taken on high-priority risks identified by management
·
Conduct internal reviews in EGPAF Uganda office to
assess compliance with Foundation and donor requirements
·
Carry out targeted in depth risk assessments of
EGPAF Uganda country office systems and work with managers to ensure
implementation of mitigation measures are put in place for possible
risks/deficiencies.
·
Perform financial compliance reviews which include:
cash counts, review of accounts receivables including employee receivables,
documentation of segregation of duties and internal control structure.
·
Carry out monthly reviews of financial transactions
basing on appropriate sample size laying emphasis on most risky areas; document findings, propose improvements or
change as relevant, disseminate findings and ensure follow up implementation of
recommendations as well as resolution.
·
Conduct spot checks and verification of assets and
store’s inventory for existence.
·
Actively monitor outstanding advances, test
financial transactions for completeness and prepare a report recommending
actions to be implemented.
·
Conduct random surprise checks and vendor
verification reviews to ensure proper procurement procedures are being
practiced and report on findings
·
Regularly review and help ensure compliance with all
local legal requirements including registration, taxes, and local labour laws.
·
Identify potential areas of compliance vulnerability
and risk; assists with the development of corrective action plans for the
resolution of problematic issues; and provides general guidance on how to avoid
or deal with similar issues in the future.
·
Assess proper functioning of systems, internal
controls, and procedures.
·
Develop an effective Compliance & Ethics
training program, including appropriate introductory training for new employees
as well as ongoing training for all employees and managers.
·
Develop a coherent quarterly internal review and
compliance plan and implementation of the same
·
Serve as an expert on applicable policies,
procedures, rules, and regulations and assist both program and operations staff
with their interpretation and understanding of these in consultation with donor
compliance experts and functional managers based in the DC office.
·
Stay abreast of donor policies, procedures, rules
and regulations and host country legal requirements and inform local and global
management of significant changes.
·
Support the Country Director to maintain and improve
awareness and understanding of compliance to assist employees with the
establishment of a “culture of compliance”.
·
Work in liaison with DC’s office Fraud
Investigations Team, carry out internal investigations of fraud or other
wrongdoing as necessary.
·
Contribute to EGPAF’s Sub-recipients management capacity
including provision of input to manuals, guidance, policies, procedures and
training
·
Work closely with auditors, facilitating effective
audit support and ensuring that staff adhere to EGPAF’s policies and procedures
on internal and external audits
·
Maintain open and regular communications with Awards
& Compliance and other headquarters staff in DC for compliance updates,
learning of best practices from other African countries, problem solving
options, professional development, etc.
·
Perform any other duties as assigned from time to
time.
Qualifications, Skills and
Experience:
·
The applicant should preferably hold a Master’s
degree in Business Administration
·
Possession of professional accounting qualification
i.e. ACCA or CPA with at least
·
A minimum of five years’ experience in Compliance
and Risk management.
·
Previous auditing and training experience will be of
an added advantage.
·
In depth knowledge of United States Government
and/or European grant and financial regulations, systems and procedures for
managing complex grant programs with many partners and customers.
·
Previous experience working with an international
non-profit/non-governmental organization (NGO) preferred
·
Ability to be self-directed and self-motivated and a
team player.
·
Ability to work in a multi-cultural environment and
establish harmonious and effective working relationships both within and
outside the organization.
·
Excellent report writing skills
·
Ability to develop and implement training
·
Willingness to travel up to 50% of time.
All suitably
qualified and interested candidates are encouraged to send their applications
to this address;
The Country
Director, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo
Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to:
UgandaRecruitment@pedaids.org
Deadline: 14th December 2015
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