4 Fresher Finance and Administrative Assistant US CDC Project Job Opportunities - Infectious Diseases Institute (IDI)

Organisation: Infectious Diseases Institute (IDI)

Funding Source: Centers for Disease Control and Prevention (CDC)

Reports to: Project Administrator

The

Infectious Diseases Institute (IDI) is an international non-profit organization

which is a partnership of infectious diseases and public health specialists.

The overall objective of the IDI is to strengthen health systems with strong

emphasis on Infectious Diseases, through Research and Capacity Development. IDI

has five operational areas through which it works to achieve its mission:

Prevention, Care and Treatment; Training, Research and Laboratory services

(provided through a partnership with the Makerere University – John Hopkins

University Core Lab) and Outreach.

Infectious

Diseases Institute (IDI) received funding from Centers for Disease Control and

Prevention (CDC)/PEPFAR to implement a comprehensive HIV/AIDS services in the

mid-western Uganda Districts of Kiboga, Kibaale, Kyankwanzi, Hoima, Masindi,

Buliisa and Kiryandongo. The project is called “Accelerating Comprehensive

HIV/AIDS Service Delivery through Health System Capacity Building and Technical

Assistance of District Health Teams and Health Facilities in Western and West

Nile Regions in the Republic of Uganda under PEPFAR.”

Job Summary: The Finance and Administrative Assistant will

provide finance, administrative and secretarial support to the project field

office, staff, and to project consultants as appropriate.

The

incumbent will participate in drawing of periodic work plans/budgets-in

relation to the set targets, account for all the project field funds and ensure

proper utilization of project assets and equipment. The jobholder will also develop

a database of contact information; maintain distribution lists for various

kinds of project communication and schedule all project meetings; attend and

take minutes as appropriate.

Key Duties and Responsibilities: 

• Actively participate in drawing of periodic
  
  work plans/budgets-in relation to the set targets


• Account for all the project field funds and
  
  ensure proper utilization of project assets and equipment


• Develop monthly schedules to allocate use of
  
  vehicles Supervise the drivers


• Offer support in the management of project
  
  resources such as human resources, finances, vehicles among others


• Prepare and submit financial reports on a
  
  monthly, quarterly and annual basis


• Assist with all aspects of administrative
  
  management, directory maintenance, logistics, equipment inventory and
  
  storage


• In charge of managing inventory of assets and
  
  supplies, monitoring critical level of stocks, sourcing for suppliers and submitting
  
  invoice


• Coordinating between departments and
  
  operating units in resolving day-to-day administrative and operational
  
  problems


• In charge of preparing meeting minutes,
  
  meeting notes and internal support materials.


• Assigns jobs and duties to office assistant
  
  as required.


• Schedules appointments and meetings with the district
  
  and other stakeholders


• Manages staff Leave schedules


• Assists in the preparation of activity
  
  budgets and expenses


• Perform any other duties as reasonably
  
  assigned by the Project Administrator.

Qualifications, Skills and Experience: 

• The applicant for the Infectious Diseases
  
  Institute (IDI) Finance and Administrative Assistant career opportunity should
  
  preferably hold a Bachelor’s degree in a finance related field


• At least two years relevant work experience


• Basic accounting and book keeping skills


• Good secretarial skills, including advanced
  
  abilities in word-processing, spreadsheets, filing, and general computer
  
  use; knowledge of MS Excel, Word and other common software programs is
  
  essential


• Excellent communication and interpersonal
  
  skills; strong writing skills are essential


• Demonstrated ability to perform typing/word
  
  processing duties; knowledge of written communication formats and
  
  composition of such communications is crucial


• Working knowledge of general office practices
  
  and procedures particularly in filing, gathering and compiling information


• The applicant should have the ability to
  
  consistently do multiple requests in a timely fashion; ability to be
  
  creative in finding solutions to challenges


• Proven ability to work independently and with
  
  minimal supervision


• Fluency of the local languages within the
  
  supported districts is desirable.

All

suitably qualified and interested candidates should send their application cover

letters with a detailed CV, naming at least two professional referees to:

The

Human Resources Manager,

Infectious

Diseases Institute,

P.O.

Box 22418, Kampala, Uganda

NB: Only shortlisted candidates will be contacted for

interviews.

Deadline: 4^th March, 2016 by 5:00 PM