Education Careers - Dean of Students at Kyambogo University

Organization: Kyambogo University

Duty Station: Kampala, Uganda

Reports to: Vice Chancellor

Kyambogo

University is the second largest Public University in Uganda. Since its

formation in 2003, the University has established itself as one of the leading

Universities in Uganda offering a number of academic programmes in line with

vocational education, teacher training, hands-on engineering, special needs

training, social sciences, pure and applied sciences, entrepreneurship and

management that meet the Market remands and development needs of the Country.

The Strategic Focus Areas of the University include: Teaching Learning;

Research, Innovation and Knowledge Generation; Physical Infrastructure,

Facilities and ICT Development; Institutional Development and Strategic

Marketing.

Job Summary: The Dean of Students will ensure the provision of

effective and efficient administrative services for the welfare and discipline

of students in accordance with the law, University rules and regulations.

Key Duties and Responsibilities: 

• In charge of preparing annual work plans and
  
  financial budgets for the Office of the Dean of Students, halls of
  
  residence, sports and games, entertainment and directing their
  
  implementation.


• Directing the supervision and control of the
  
  halls of residence and all matters related to the accommodation of both
  
  resident and non-resident students.


• Overseeing the provision of catering,
  
  counselling and guidance services and coordinating student leadership and
  
  career development events.


• Directing matters related to the operations
  
  of the Students Guild, coordinating, accrediting and guiding the
  
  activities of other student associations in line with policies and
  
  regulations of the University.


• Guiding the Vice Chancellor and other
  
  University Managers on matters relating to student welfare and discipline.


• The incumbent will be overseeing the
  
  organisation and management of student sports, games and recreational
  
  activities in line with the university budgets.


• Provide support in the provision of Secretariat
  
  services to Committees managing student’s affairs.


• Managing and assessing the performance of
  
  staff in the Office of the Dean of Students.


• Mentoring, coaching and counselling staff of
  
  the Office of the Dean of Students.


• Working closely with the various religious
  
  leaders in support of student’s spiritual well-being.


• Working closely with University Managers for
  
  the delivery of welfare services to students including health and
  
  sanitation.


• In charge of accrediting and advising on
  
  student accommodation outside the University campus and liaising between
  
  hostel owners and students for provision of acceptable services.

Key Performance Indicators:

• Annual work plans and financial budgets for
  
  the Office of the Dean of Students, halls of residence, sports and games,
  
  health facilities, entertainment prepared and implemented.


• Halls of residence and all matters related to
  
  the accommodation of both resident and non-resident students managed.


• Catering, counselling and guidance services
  
  provided and student leadership and career development events coordinated.


• Students Guild operations managed and the
  
  activities of other student associations guided.


• Advice to the Vice Chancellor and other
  
  University Managers on matters relating to student welfare and discipline
  
  tendered.


• Student sports, games and recreational
  
  activities managed.


• Secretariat services to Committees managing
  
  student’s affairs provided.


• Staff managed and assessed.


• Staff mentored, coached and counselled.


• Religious leaders involved with students
  
  supported.


• Student welfare services provided.


• Student accommodation outside the University
  
  campus documented and service providers lobbied for acceptable services.

Qualifications, Skills and Experience: 

• The ideal candidate should hold a Master’s
  
  degree in either Education Planning and Management, Human Resource
  
  Management, Counselling and Psychology, Psychology and Sociology from a
  
  recognized university.


• The Dean of Students should possess a
  
  Bachelor’s degree in either Education, Arts (Social Sciences), Psychology,
  
  Social Work and Social Administration from a recognised institution.


• A minimum of ten years’ experience in
  
  Institutions of Higher learning preferably in students’ welfare, five (5)
  
  of which should have been at senior management level.


• High level of integrity with excellent
  
  communication, leadership and people skills.


• Proven ability to understand student
  
  behavioural patterns, group dynamics and inspire disciplined behaviour.


• The applicant should have emotional
  
  intelligence and the ability to critically analyze divergent student
  
  issues, problems, act proactively and concretise or establish appropriate
  
  solutions.


• Demonstrated ability to manage teams and
  
  transfer skills and knowledge to others through formal training and
  
  technical support.


• Broad knowledge about University procedures
  
  and regulations relating to student affairs.


• Broad working knowledge of the process and
  
  practice of arbitration, mediation and facilitating negotiation.


• Proven ability to develop and establish
  
  extensive medium and long-term objectives, goals, strategies and a course
  
  of action to accomplish requirements of the University relating to
  
  student’s affairs.


• Computer literate, with good working
  
  knowledge of standard office documentation software and conversant with
  
  the application of social media networks.


• Demonstrated ability to sustain change and
  
  positively balance the combination of human resources, financial
  
  resources, and technology and change processes to realise the University’s
  
  strategic objectives.


• Proven ability to plan, analyse and manage
  
  finances.


• Age: Between 40-55 Years

All

suitably qualified and interested candidates should send six (6) copies of

their applications together with the following:

• A Detailed and up-to-date Curriculum Vitae.


• Copies of academic and professional
  
  qualifications.


• Names and addresses of three referees who
  
  should be advised to send reference letters direct to the Director Human
  
  Resources under confidential cover.


• Certified copies of the academic transcripts
  
  and certificates.


• Copies of the birth certificate or copies of
  
  relevant pages of the passport or National ID indicating the applicant’s
  
  date of birth.

The

complete and sealed application should be addressed to:

The

Director Human Resources,

Second

Floor, Administration Block,

P.O.

Box 1, Kyambogo, Kampala.  Uganda

Deadline: Friday, 12^th February 2016 by 5:00 pm

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