Grants & Partner Support Manager INGO Careers - AIDS Healthcare Foundation (AHF)

AIDS

Healthcare Foundation (AHF) is an international not for profit NGO, with its

Headquarters based in Los Angeles, California. Aids Health Care Foundation is

registered in Uganda as Aids Health Care Foundation – Uganda Cares (AHF-UC)

which is qoliaboration between the Uganda Ministry of Health and AIDS

Healthcare Foundation (U.S.A) to provide free HIV/AIDS services; including

antiretroviral therapy in resource constrained settings. AHF-

Uganda Cares to date operates in 15 districts including; Masaka, Kampala,

Rakai, Mpigi, Lyantonde, Soroti, Lwengo, Bukomansimbi, Kalungu, Kalangala,

Masindi, Amuria, Butambala, Gomba, Serere, Hoima and Tororo supporting 32

clinic sites country wide.

• The Grants & Partner Support Manager will
  
  provide management and pro-active monitoring of all grants and advances to
  
  ensure compliance with AHF/ Donor requirements.


• The incumbent will ensure compliance on
  
  AHF/donor guidelines, procedures and contractual obligations, particularly
  
  on reporting, procurement, matching funds and visibility requirements;
  
  communicate to staff any donor regulations impacting their work, and
  
  programmatic reporting requirements.


• Carry out partner assessment, review funding
  
  applications, partner systems to ensure effective internal controls, good
  
  governance, proper accountability and transparency.


• Actively participate in program planning and
  
  support of all sites & partners to develop realistic work
  
  plans/budgets.


• Regularly review sites/partner fund requests
  
  and ensure timely transfer of funds


• Prepare accurate reports pertaining
  
  performance of sites and partners that will inform management decision
  
  making       


• Keenly review financial reports from
  
  sites/partners and ensure timely submission to the Accounting Firm.


• Carry out monthly reconciliation of
  
  partner/site advances, identify gaps & provide formal feedback to
  
  partners & staff regarding the financial performance.


• Design and use grant tracking/monitoring
  
  system to monitor partner/site expenditures for assigned activities, alert
  
  management on irregularities with recommendations for management action.


• Ensure implementation of relevant Audit/Donor
  
  recommendations from Audits or evaluations or monitoring visits, in
  
  collaboration with senior management team.


• Carry out the regular review of SEEP requests
  
  and Reports i.e. loan disbursement/repayments and provide support to
  
  clusters in basic financial management skills.


• Review           
  
  monthly Stock report (Hard & Software reports) and report to
  
  management in case of any discrepancy. Ensure regular update of the Fixed
  
  Asset Register and participate in midyear/annual stock counts, asset
  
  verification & spot checks


• Monthly review of vehicle logbooks/ fuel
  
  consumption and inform management of any discrepancy.


• Ensure adequate segregation of duties as per
  
  AHF Global policy/Manual.

• The ideal candidate for the AIDS Healthcare
  
  Foundation (AHF) Grants & Partner Support Manager career vacancy
  
  should hold a University degree in Accounting/Business related and a full
  
  professional course either ACCA, CPA, CA


• Additional training in Grants management or
  
  Project planning & management or any relevant course is an added
  
  advantage.


• Basic knowledge in micro-finance operations.


• At least four years’ experience with an
  
  International NGO, Developmental Agency or Audit Firm in a similar
  
  capacity.


• Professional computer skills, including MS
  
  Word, Excel, Internet, and Email


• Experience and knowledge in usage of any
  
  Accounting software.


• Proven ability to read, analyze and interpret
  
  financial documents. Capability of report writing, prompt and effective
  
  communication in English are ideal.