Organisation: World Vision International
Reports to: National Director
Duty Station: Kampala, Uganda
World
Vision Uganda is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
Job Summary: The Finance and Support Services Director will provide
overall leadership and management of the WV Uganda (WVU) Finance and support
services function, by promoting financial stewardship, accountability,
reliability and accuracy of financial information, and ensuring support
functions have strategies, systems, skills to support the operations of the
office.
Key Duties and Responsibilities:
- Provide strategic leadership in financial
planning and management in aligning partnership budget between National
Offices, projects, grants, PBAS and support offices. - The incumbent will develop and implement
financial policies, ensuring compliance at all levels, and to ensure
effective resource acquisition, utilization and safe guarding of assets
according to WV approved policies and procedures. - Manage NO budget, cash flow and project
funding. - The incumbent will oversee the budgeting
process as per budget guidelines. - Prepare and submit quarterly analysis of the
financial situation of the National Office. - Manage the development and maintenance of
administrative systems, policies and procedures. - Ensure effective operation of WV offices to
ensure both optimal use of resources and customer care focus. - Establishes and manages
purchasing/procurement systems policies and procedures. - Mentor and supervise all aspects of supply
chain from tendering, procurement, logistics and stores. - Establish and manages the development,
regular updating and implementation of WV security guidelines, policies
and procedures. - Manage the development and implementation of
WV fleet management policies and procedures.
2. Risk Management and
Controls:
- Ensure that appropriate financial systems and
controls are in place to avoid significant audit risk ratings, both at the
NO and project levels. - Ensure that management responses to audits
performed to the NO and projects are sent on time to the Audit Department,
and that audit recommendations are implemented. - Ensure adequate preparation for GC and
external audits. - Keenly monitor the Financial Risk Matrix.
3. Team Performance
Management:
- Provide leadership in facilitating a high
performance management culture, open trustworthy staff relationships and
integrity to enhance smooth staff relations and accountability. - Ensure partnership finance and business
support policies and procedures are understood by senior management,
operations/technical staff, communities and board. - Ensure competent and motivated staff are
hired and retained, careers’ are developed and clear succession plan is in
place. - Provide guidance in staff capacity building
finance and support services staff and facilitate other non-finance staff
in understanding and interpretation of financial statement.
4. Promote Financial
Accountability and Reporting:
- Design systems, policies and procedures that
provide appropriate levels of security and control of WV assets, resources
and operations. - Define and implement efficient and effective
internal control systems. - Provide oversight on MFI financial
management. - The incumbent will be in charge of managing
World Vision’s fixed assets. - Play the role of Disclosure Officer whenever
an allegation is received by WVI under the Integrity and Risk Reporting
(IRR) policy with regards to his/her specific office. - Ensures quality and timely preparation and
submission of divisional strategic plan, annual operations plan and
budgets.
5. Business Relationships
and Networking:
- Build and strengthen relationship with WV SO,
RO, government, community, church leaders, NGOs as well as other
development partners though networks and collaboration. - Promote shared resource networks within the
Sub-region, Africa and the partnership. - Promote effective networks within WV through
effective communication, relationships and twin citizenship.
6. Cost Efficiency and
Effectiveness: Ensure adequate cost efficiency and effectiveness
measures are in place and are being followed through:
- Promote benchmarks for determining effective
resource utilization at all levels. Contribute to the development of
appropriate policies and procedures for procurement of goods and services. - Ensure cost effectiveness through competitive
bidding process and quality products/outputs.
Qualifications, Skills and Experience:
- The ideal candidate should hold an MBA
Accounting and Finance, with professional qualifications (ACCA, CPA). - At least eight years’ experience in Finance
and business support roles in the humanitarian industry, a minimum of 4 of
which must have been in senior management level. - Broad working knowledge of accounting
principles, financial systems, budget/cash-flow monitoring and internal
accounting controls. - Working knowledge of and experience with
government grant regulations and financial reporting requirements
preferred. - Broad working knowledge of computerized
accounting systems, preferably Sun Systems & Vision. Must be computer
literate in using Microsoft Office programs. - Ability to work on a cross-cultural
environment with a multi-national staff. - Good financial and program management skills.
- Good Human Resource skills
- The incumbent should be able to live by the World
Vision’s Christian ethos and demonstrate a quality of spiritual life that
is an example to others.
Core Values: Model a
high standard of personal Christian leadership, ministry and integrity though
lifestyle and work relationships, and provide spiritual guidance to staff on
Core Values.
All
suitably qualified candidates are encouraged to apply online by visiting World
Vision International’s e-recruitment jobs portal at the web link below.
Please
follow instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female
candidates are particularly encouraged to apply.
Deadline: 11th March, 2016
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