Driver – Kampala – Uganda Local Governments’ Association

About US:
The Uganda Local Governments’ Association (ULGA) is an Association for Local Governments in Uganda that was formed in 1994 with the mandate to unite Local Governments, and provide them with a forum through which to come together and give each other support and guidance to make common positions on key issues that affect Local Governance. ULGA carries out this mandate through lobbying, advocacy and representation of Local Governments at local, National and International fora. Its ultimate goal is to promote and build Democratic and Accountable Local Governments capable of delivering Efficient and Sustainable Public Services to the people of Uganda. Our current strategic focus is in the areas of lobbying and advocacy; institutional strengthening; increasing services to members and facilitating local economic development.

Job Summary: The Driver will facilitate and offer transport, administrative and other logistical support services to Staff and Stakeholders in line with the ULGA Policies and Procedures

Key Duties and Responsibilities:
1. Ensure that Parcels, documents, supplies are picked, delivered and accounted for as per the instructions given:
· Deliver and pick travel ULGA documents to stakeholders
· Follow up on communications from LGs or other stakeholders
· The Driver will deliver, pick, and register all mails and parcels and make accountabilities for all mails and parcels delivered
· Pick checks and Cash for petty cash replenishments and advances for program activities
· The incumbent will also pick supplies/items like condoms from respective offices and deliver to ULGA
2. Ensure that vehicles, and generator are maintained well and are in good mechanical conditions:
· Keeping ULGA vehicles clean in line with the Vehicle maintenance Policy
· Always checking the vehicles for faults
· Carry basic repairs and promptly report major vehicle faults for management attention
· Conducting basic regular maintenance of the vehicles (i.e. refilling the vehicle i.e. coolants, battery water, hydraulic oil and brake fluid)
· Taking the Vehicle for serving and repairs
· Actively monitor and verify the service provider’s work for the vehicles or generators repaired Prepare and submit vehicle and generator status report on weekly basis.
3. Drive ULGA staff and visitors to and from various locations and destinations as per ULGA policies and regulations.
· Before starting any journey, Carry out pre-travel inspection of vehicles and make sure the vehicle is fit for the journey.
· Regularly inform the line managers accordingly in case of any need (i.e. condition of the vehicle, oils, tyre pressure, indicators, lighting system etc.)
· Keenly review assigned travel schedules
· Plan and document travel routing, fuelling and timing for the journey
· Transport staff to assigned locations in line with the approved travel plans
· Ensure that passenger and goods safety inspection is done prior to taking off for the journey.
· Maintain vehicle security before, during and after travel
· Report on any identified anomalies on the vehicle in line with the vehicle policy
4. Plan and budget for the vehicle and provide other logistical support and prepare periodic accountabilities:
· Picking quotations from suppliers and other service providers
· Take part in vehicle budgets and planning
· Log both official and private mileages and provide accountabilities
· Making monthly electronic reports on (vehicle use, generators and motor cycles (if any) )
· Check and update the validity of statutory requirements (Vehicle logbook, insurance status and driving license)
5. Provide support to staff while in the field as per their work plan and procedures:
· Review user requirements, solicit financial advances in line with approved user requirements and provide assistance in making purchases for goods required for an activity.
· Offer technical support in the acquisition of materials from stores for activities in the field
· Support the foreign visitors and others who do not know the local language while in the field by serving as an interpreter in case the other staffs are very busy.
6. Ensure safety of the vehicle & property while on a journey:
· Observe the traffic rules and regulations
· Update the team in case of any emergency
· Keeping closer watch on the vehicle and property
· Parking at gazetted and safe places.

Qualifications, Skills and Experience:
· The ideal candidate for the Driver placement must hold a UACE or its equivalent
· Additional training in Defensive Driving
· Training in Basic Financial and Logistics Management is an added advantage.
· At least three to five years of driving with government/NGOs
· Basic computer skills;
· General knowledge of Traffic rules and regulations
· Operational area i.e. Country terrain
· Working knowledge of the Local communities and languages spoken
· Ability to detect faults on the vehicles
· Knowledge of how to use 4 wheel drive in case of tough terrain
· Security consciousness
· Problem sensitivity: Ability to analyze issues and identify problems
· Excellent communication skills
· Excellent interpersonal skills
· High level of integrity
· Good negotiation skills
· Good report writing skills
· Excellent communication skills
· Good planning and organisation skills
· Good time management and coordination skills
· Fluency in written and spoken English
· Ability to interact with people of different backgrounds and cultures

How to Apply:
All suitably qualified and interested candidates should send a copy of their updated CVs with a cover letter indicating three professional referees, two of whom should have been direct supervisors to: ulgajobs@gmail.com

OR
Drop your application at our offices at:

ULGA HOUSE, Kibuga, Block 13, Plot 136,
Najjanankumbi, Entebbe Road, Kampala

OR Post to:

Uganda Local Governments Association
P.O. Box 23120, Kampala, Uganda

Deadline: 27th November 2015