Manager Membership Services and Institutional Development – Kampala – Uganda Local Governments’ Association

About US:
The Uganda Local Governments’ Association (ULGA) is an Association for Local Governments in Uganda that was formed in 1994 with the mandate to unite Local Governments, and provide them with a forum through which to come together and give each other support and guidance to make common positions on key issues that affect Local Governance. ULGA carries out this mandate through lobbying, advocacy and representation of Local Governments at local, National and International fora. Its ultimate goal is to promote and build Democratic and Accountable Local Governments capable of delivering Efficient and Sustainable Public Services to the people of Uganda. Our current strategic focus is in the areas of lobbying and advocacy; institutional strengthening; increasing services to members and facilitating local economic development.

Job Summary: The Manager Membership Services and Institutional Development will plan, implement, coordinate and account for ULGA’s membership services, and ULGA’s institutional development in line with the ULGA’s strategy in collaboration with partners and other relevant stakeholders

Key Duties and Responsibilities:
1. Develop and monitor the implementation of the ULGA Membership Policy, Partnership Policy and strategies (partnership and collaboration strategy, capacity building strategy)
· Keenly review contemporary Associations’ membership policies practices and models, identify best practices and recommend improvements to ULGA’s membership policy
· Develop, implement and maintain an up-to-date framework for tracking membership compliance with the ULGA’s membership policy requirements
· Prepare and submit periodic reports on the performance of ULGA’s members on their adherence to the membership policy
· Develop, maintain and update and easy-to-use and accessible/ automated ULGA’s membership database and directory
· Develop and maintain a membership resource inventory in line with ULGA’s strategy and membership policy.
· Oversee and account for membership recruitment, growth and servicing of ULGA’s members
2. Develop, implement, monitor and review strategies, plans and budgets for capacity building for ULGA’s members and quality assurance in line with ULGA’s strategic priorities:
· Develop and lead the implementation of, and accounting for the ULGA membership Capacity Building strategy
· Assess ULGA’s members’ capacity needs, establish and implement interventions to bridge the gaps in line with organizational guidelines
· The incumbent will develop, implement, communicate and review policies, frameworks and guidelines for member capacity building technical support in line with organizational policies
· Actively monitor and support LGs’ adherence to ULGA’s policy advocacy, financial accountability guidelines in accordance with established ULGA policies, guidelines and procedures
· Review all ULGA members’ capacity building plans/ strategies and identify /recommend to LGCG areas where there is potential for providing paid consulting services.
· Design and implement programmes that enhance local government self-understanding and self-development
3. Coordinate the development, monitor and report on the implementation of LG capacity building tools in line with organizational guidelines:
· Develop (thematic-specific) capacity building materials (training etc.) for LGs Capacity Building
· Coordinate the arrangements for membership capacity building, mobilise participants for approved capacity building initiatives
· Identify, link and work with key resource persons with relevant required technical skills and knowledge to conduct capacity building in line with ULGA’s organizational policies
· Follow up the submission of LGs capacity building reports, consolidate, analyze and report on progress per LGs and programmatic area against the capacity building strategy
· Conduct periodic LGs capacity building impact assessment studies and report on key lessons and areas for further action
4. Develop fundraising proposals and mobilize resources for building the capacity of member organizations in line with organizational policies and ULGA’s strategic priorities:
· Build and strengthen working relationships with potential funding institutions/ bodies that can support LG capacity building
· Develop and submit fundable LG capacity building proposals in line with ULGA’s fundraising guidelines
· Actively monitor, evaluate, document and share lessons learnt in LGs Capacity Building to improve/inform ULGA’s programming and fundraising
· Compile and share timely donor reports in line with funding agreements and ULGA’s reporting guidelines
· Leverage funding for LGs (not necessarily directly through ULGA) in line with their priority capacity building needs
5. Manage contracts and supervise the performance /outputs of any assigned interns, trainers, consultants and teams in the CB/Training unit:
· Build the capacity of staff and interns in the area of capacity building and training in line with the organizational policies and procedures
· Set and document performance targets for persons assigned to the capacity building department (including consultants, researchers, interns etc),
· Offer technical coaching support to ULGA members in the areas of Capacity Building and provide them with continuous feedback
· Work in liaison with other technical units/departments in ULGA to periodically carry out capacity needs analysis for ULGA members and recommend relevant training for ULGA members
· Assess LGs requirements for the unit and solicit funding and support to enable capacity building in various areas in liaison with respective ULGA technical departments
6. Identify and consolidate members’ Capacity building and networking knowledge needs, coordinate the generation, storage and access to this knowledge in line with the ULGA’s Strategy:
· Develop and disseminate guidelines for the definition of key information requirements of members in terms of capacity building and coordinate the implementation of mechanisms for periodic provision of this information
· Represent ULGA in various capacity building knowledge sharing and learning forums, document and share feedback with the team
· The incumbent will champion and track the use of program knowledge on capacity building, Local Government capacity development and networking in ULGA and amongst its members/ stakeholders
· Keenly track trends in contemporary information sharing and knowledge management in the capacity building, LG capacity development and provide advice/ recommendations on key developments to ULGA Management

Qualifications, Skills and Experience:
· The ideal candidate should preferably hold a Masters’ Degree in Social Sciences, Public Administration, Organizational Psychology, HR Management
· Possession of a Post-graduate qualification in Project Planning and Management is desirable.
· A minimum of six years’ experience in the related field or institutional/ organizational development.
· Working knowledge of capacity building in LGs is an added advantage
· Computer literacy skills i.e. Word Processing, Spreadsheets and Presentations
· Good planning and budgeting skills
· Good networking and relationships management skills
· Working knowledge of Democratic Governance, Human Rights, Poverty, Government procedures and processes
· Working knowledge of evidence Based Research
· Skills in strategic planning and project development
· Working knowledge and research formulation, policy analysis and formulation
· Budgeting and budgetary control skills
· Working knowledge of Monitoring and evaluation
· Fundraising and contract management skills
· Performance management skills
· MO capacity development
· Training of Trainers
· Networking and stakeholder management and advocacy
· Knowledge of Documentation, information management, and reporting
· Knowledge of Poverty and women rights analysis
· Knowledge of Public Policy formulation and Analysis
· Fluent written and oral English.
· Ability to manage other people and experience of working in a team.
· Excellent interpersonal and communication skills. Facilitation skill is an advantage.
· Learning attitude
· Good knowledge of Grassroots Program Design, Management and Implementation
· Good communication and networking
· Good Planning and Budgeting skills
· Skills in resource mobilization
· Monitoring and Supervision skills
· Skill in development of Policy Documents and SoPs
· Documentation, information management, and Reporting
· Skills in institutional capacity assessment & development
· Organizational Development
· Excellent ICT skills
· Excellent communication (effective spoken presentation and written reporting abilities)
· Good networking & Stakeholder management
· Excellent analytical skills
· Good training and development skills
· Knowledge management
· Excellent interpersonal skills

How to Apply:
All suitably qualified and interested candidates should send a copy of their updated CVs with a cover letter indicating three professional referees, two of whom should have been direct supervisors to: ulgajobs@gmail.com

OR
Drop your application at our offices at:

ULGA HOUSE, Kibuga, Block 13, Plot 136,
Najjanankumbi, Entebbe Road, Kampala

OR Post to:

Uganda Local Governments Association
P.O. Box 23120, Kampala, Uganda

Deadline: 27th November 2015