Organisation: United States
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Salary Grade: Ugshs 39,776,655
to 57,966,365 p.a. inclusive of allowances
Welcome to the
United States Embassy in Kampala, Uganda.
The United States has enjoyed diplomatic relations with Uganda for over
30 years. Ambassador Scott H. DeLisi
currently heads the U.S Mission to Uganda.
The Mission is composed of several offices and organizations all working
under the auspices of the Embassy and at the direction of the Ambassador.
Among the
offices operating under the U.S Mission to Uganda are:
·
United States Agency for International Development
(USAID)
·
Centers for Disease Control (CDC)
·
Peace Corps
Job Summary: The Travel
Assistant supports travelers making travel arrangements to include making
recommendations, consistent with all travel regulations and post guidance,
about travel routes, lodging options, per diem allowances, mixed transport options,
etc. The incumbent guides USG direct hire staff about their travel related
entitlements and ensures that their travel authorizations conform to the
regulations. He / she coordinates with the Travel Agent, Contractor and Customs
& Shipping staff to ensure that travel related permissions/formalities
(visas, medical, time, etc) are adhered to. The incumbent also works with
Travel Agent/Contractor to ensure that tickets are issued for properly approved
travel authorizations. The job holder also maintains record keeping to support
validation and research needs, with a focus on softcopy record keeping wherever
possible. The incumbent will be working with relevant Management Section staff,
maintains appropriate contacts with travel vendors. Coordinates with relevant
staff to ensure that the travel needs of Mission visitors (including 100s of
VIPs per year) are appropriately serviced.
Key Duties and Responsibilities:
1.
Travel Policy & Authorization Support: 70%
·
The job holder prepares travel authorizations and
vouchers in E2 solutions for selected US Mission employees and certain types of
travel.
·
Coordinates with relevant staff to ensure that the
travel needs of Mission visitors (including 100s of VIPs per year) are
appropriately serviced.
·
Works with the contract Travel Agent/Contractor to
ensure that tickets are issued in a timely manner.
·
Maintains appropriate contacts with travel vendors.
·
Works closely with the Travel Agent/Contractor to
ensure travel related permissions/formalities are adhered to.
·
Prepare periodic ICASS workload counts reports for
management.
·
Maintains record keeping, with a focus on soft copy
record keeping wherever possible.
2.
Traveler/Visitor Support: 30%
·
Makes hotel and other travel-related reservations
for official travelers traveling in Uganda.
·
Makes necessary hotel and travel arrangements for
VIP visits which include SecState, Codels, Staffdels, State Department and
other agency principals.
·
Maintains all visa application forms for all
countries that have diplomatic presence in Uganda and prepares correspondences
as required in connection with official travel.
·
Provides guidance and information to travelers on
Visa related queries.
·
Coordinates with expeditors to ensure visitors’
expediting requests are processed appropriately.
·
Obtain written documentation from local hotels on
agreed upon rates for the Mission.
·
The incumbent arrange land and air transportation
for official travel by preparing GTRs, TAs, obtaining tickets and preparing traveler
itineraries and any other duties as assigned.
Qualifications, Skills and Experience:
NOTE: All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·
The ideal candidate for the United States US Embassy
Travel Assistant should have completed college studies (diploma) in business administration
and liberal arts.
·
A minimum of three years’ experience in accounting,
auditing, banking, cashiering and voucher examining is required.
·
Broad knowledge and experience in general accounting
principles
·
Excellent customer service knowledge and skills
·
Skills to interact with tact and diplomacy with all
levels of Mission personnel
·
Articulate complex issues both orally and in writing
·
Interpret and apply technical regulations
·
Work in a pressurized environment
·
Ability to meet deadlines
·
Computer literacy i.e. Competency in MS Word, MS
Excel and MS Access
·
Work independently on routine matters
·
Language Proficiency: List both
English and host country language(s) by level and specialization. Level IV
English ability (fluent written, spoken and reading).
All those
interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
·
Universal Application for Employment as a Locally
Employed Staff or Family Member (DS-174), Download it Here.
·
A current resume or curriculum vitae.
·
Candidates who claim US Veterans preference must
provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans
preference must submit documentation confirming eligibility for a conditional
preference in hiring with their application.
·
Any other documentation (e.g. essays, transcripts/certificates,
awards) that addresses the qualification requirements of the position as listed
above.
By email at
KampalaHR@state.gov
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
Please clearly
indicate the position applied for in the subject area of the email submission.
Please use
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and
please send all documents in one file attachment.
Telephone: 0414-306001/259-791/5
Deadline: 29th November 2015
The US Mission
in Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation. The Department of State
also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.
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