Organisation: Danish Refugee
Council (DRC)
Duty Station: Kampala, Uganda
The Danish
Refugee Council (DRC) is a private, independent, humanitarian organization
working on all aspects of the refugee cause in more than 36 countries
throughout the world. The aim of DRC is to protect refugees and internally
displaced persons (IDPs) against persecution and to promote durable solutions
to the problems of forced migration, on the basis of humanitarian principles
and human rights. DRC works in accordance with the UN Conventions on Refugees
and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
In Uganda, DRC
works in North, North-Western, South-Western and North-Eastern regions in a
range of emergency/development support for the refugees and communities in need
with the aim of saving lives by providing protection and humanitarian assistance,
and creating livelihoods. In the North-Western Regions, DRC is currently
implementing a refugee programme for South Sudanese and Congolese in areas of
child protection with a special focus on separated and unaccompanied minors,
psychosocial support, GBV and protection monitoring; Livelihoods focusing on
skills development and employment creation; Water and Sanitation; Environment;
Shelter and infrastructure.
Job Summary: The Senior
Finance Officer will manage all financial operations and implementation of
financial systems ensuring conformity to Danish Refugee Council (DRC) Operations handbook and in line with overall
corporate operations strategy, donor financial regulations and guidelines, as
well as international accounting standards. The job holder provides leadership
in execution of financial services for DRC Uganda, ensuring effective and
transparent utilization of financial resources and integrity of financial
services. S/he will be responsible for coordinating and administering the
organization’s plans for the control, monitoring and reporting of financial
operations, as directed by the Regional Finance Controller.
Key Duties and Responsibilities: The Senior Finance Officer will be responsible for
the following detailed tasks within the framework of DRC standard regulations
and operational procedures (including the Code of Conduct, The DRC Assistance
Framework, the DRC Programme Manual and administrative regulations), approved
programme documents, donor contracts and applicable Ugandan laws:
·
Ensure effective implementation of operational
strategies, adapts compliance with DRC Operations handbook, donor regulations,
and policies of financial activities, financial recording/reporting system and
follow-up on audit recommendations.
·
Ensure timely and accurate reporting to donors.
·
Responsible for the implementation of effective
internal controls, proper functioning of financial resource management systems.
·
Ensure maintenance of the internal expenditure
control system which ensures that vouchers processed are matched and completed,
transactions are correctly recorded and posted in the cashbooks.
·
Bi-monthly cash consolidation and review cashbooks
from Field offices. Ensure that the cashbooks are verified and submitted on
time to HQ within the specified time.
·
Timely corrective actions of vouchers, including the
vouchers with budget check errors, match exceptions, unapproved vouchers.
Timely response to HQ requests to resolve financial data issues.
·
The incumbent will also be responsible for voucher
reporting to HQ.
·
Management and maintain suspense account data base
for items for all locations. In line with this, responsible for reconciliation
of balance sheet items.
·
Ensure the timely review of cash position for
operations to ensure sufficient funds on hand for disbursements.
·
Act as the primary contact with local bank
management on routine operational matters including negotiation of exchange
rate. To serve as member of bank signatory panel.
·
Ensure timely remittance of statutory deductions to
relevant Government institutions.
·
Timely and accurate preparation of bank
reconciliations.
·
Ensure security for credit card and verify charges
to credit card.
·
Responsible for the maintenance of the Accounts
Receivables for DRC Uganda projects. Timely identification and recording of
income received from donors.
·
In charge of the management of DRC partner accounts.
·
In charge of the facilitation of internal and
external audits.
·
Financial reviews for all Order Requests and payment
Requests within allowable limits.
·
Implementation of budgetary control mechanism for
all projects through monitoring budgets versus authorized spending limits.
·
Update internal authorization mandates and Bank
mandates as per Operations Handbook.
·
Build capacity and supervise Account and provide
technical assistance to Field Finance Officers.
Qualifications, Skills and
Experience:
·
The ideal candidate for the Danish Refugee Council
(DRC) Senior Finance Officer placement must hold a Degree in Finance or
Accounting and final or part certification in CPA or ACCA
·
A minimum of five years’ experience in finance or
accounting in INGOs.
·
Excellent knowledge in preparing major international
donor reports.
·
Possess strong analytical and conceptual skills.
·
Proven commitment to accountable practices.
·
Working knowledge of working in challenging
environments.
·
Fluent in written and spoken English.
·
Prior experience working with projects funded by bilateral
and multilateral Donors is desired
·
Previous experience of working with United Nations
funded projects is desirable.
·
Positive attitude with ability to work in a
multicultural working environment is desirable.
All suitably
qualified and interested candidates should send their applications including;
·
A cover letter (1 page) in which you explain why you
are interested in the position and how you meet the qualities and
qualifications criteria and please indicate your salary expectations
·
Updated and detailed -The CV should include
information about your qualifications, relevant training courses, work
experience, and name and contact details of three relevant references.
The complete
application package should be uploaded online, Click
Here
Deadline: 19th November 2015
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