Fresher Administrative Assistant Job Careers - UCU University

Organisation: Uganda

Christian University (UCU)

Duty Station:  Mukono, Uganda

Uganda

Christian University was founded when the historic Bishop Tucker Theological

College was promoted as a university in 1997. Bishop Tucker Theological College

trained clergy and educators during its 84-year history from 1913-1997. The

local chief, Hamu Mukasa, granted land for the college to operate in Mukono.

International partnerships were part of the College’s missionary history. The

Church Mission Society teamed with Ugandan leaders and others to assure the College

had the necessary intellectual and other capital. By the late 1990s, the Church

of Uganda sought to have a broader impact on society through the higher

education – not only of clergy but of other professionals as well. Uganda

Christian University was established in 1997.

Job Summary: The Administrative

Assistant will offer Secretarial and Administrative services to the School of

Research and Post Graduate Studies (SRPGS).

Key Duties and Responsibilities: 

·        
In charge of organizing and maintaining files and

records

·        
Preparing and organizing for Departmental meetings

·        
Receiving, entering, processing and managing exams

and results of students.

·        
Assist in organizing the Dean’s diary including

internal and external commitments

·        
Taking minutes at Departmental meetings as required

·        
Take care of all external and internal office

telephone, emails and other correspondences

·        
Manage and carry out various day to day

administrative functions

·        
Should be part of the planning and budgeting process

for the unit.

·        
Maintain correspondence between the SRPGS, Faculties

and other Departments within the University

·        
Raise and prepare the Department’s request for funds

·        
Offer secretarial and administrative support to the

Dean of the SRPGS

·        
Furnish Students and Staff with postgraduate documentation

to aid their stay and work at the University

·        
Explaining policies and procedures, answering

various questions related to the office, handle problems, and route them to the

supervisor as appropriate

·        
Manage postgraduate Students’ matters especially those

concerning their academic welfare

·        
Perform any other official duties as assigned by the

Supervisor. 

Qualifications, Skills and

Experience: 

·        
The Administrative Assistant must hold a Bachelor’s

degree from a recognized Institution of Higher Learning

·        
A minimum of two years’ working experience in a busy

office environment performing similar tasks

·        
Excellent computer skills with proficiency in Word,

Excel, Access, Power point and Internet

·        
Prior experience in taking minutes will be an added

advantage

·        
Excellent interpersonal skills especially when

dealing with students, staff and visitors

·        
The applicant must be a person of high integrity

with an excellent work ethic

·        
Ability  to

work under pressure with minimal supervision to meet deadlines

·        
Must be a committed and practicing Christian

All qualified

candidates should send two (2) copies of an application letter clearly

demonstrating suitability together with updated Curriculum Vitae and three

references.( Academic, Leadership and Pastoral). Please remember to attach two

(2) copies of academic and professional certificates and transcripts and send

to:

The Manager

Human Resource & Administration

Uganda

Christian University,

P.O. Box 4,

Mukono. Uganda

Deadline: 20^th November, 2015