Organisation: KSK Associates (Telecom Company)
Duty Station: Kampala,
Uganda
KSK
Associates is a Professional Services Firm that provides Financial Consultancy
Services including Assurance and Business Advisory Services, Business Planning,
Feasibility studies & Project Proposal Preparation, Human Resource, Risk
Management and Information System Solutions. They would like to recruit for a
valuable client, a Telecom Products Distributor.
Job Summary: The Executive Assistant to the Partner will
provide high level administrative and secretarial support to the Partner, Heads
of department, visitors and the KSK board.
Key Duties and Responsibilities:
- Responsible for the planning and coordinating
meetings for the Partner, Heads of Departments and other visitors. - Provides timely administrative and
secretarial assistance to the Partner, heads of departments and visitors. - The Executive Assistant will draft e-mail and
paper correspondences on own initiative/as directed on routine matters and
ensure their distribution to Partner, heads of departments and others as
appropriate. - Makes local, national, regional and
international travel arrangements for the Partners, heads of departments
and visitors. - The Executive Assistant organizes regular
senior management team (SMT) meetings, coordinates KSK board meetings plus
arranging for their logistics. - Plans, coordinates and manages institutional
events like scientific workshops
and programs presentations, ensuring quality services where
outsourced. - Maintains a database of both local and
international contact information, and /or distribution lists for various
kinds of organization communication. - Performs any other official duties as
assigned by Partner from time to time.
Qualifications, Skills and Experience:
- The ideal candidate for the Executive Assistant
Administrative opportunity should hold a Bachelor’s degree in an
administrative or secretarial studies. - At least two years’ of progressive senior
relevant experience in similar assignment (ideally including secretarial
and administrative work) in a reputable organization. - Working knowledge of written communication
formats and composition and excellent command of spoken and written
English. - The Executive Assistant must have broad knowledge
and understanding of general office procedures; standard office equipment - Computer literacy skills i.e. proficient in
Excel, Word and other common programs - Ability to maintain strict confidentiality of
information - Ability to prioritize multiple tasks and
coordinate a workload. - Ability to communicate with board members,
staff and other contacts in a courteous and professional manner. - Keen attention to every detail
All
suitably qualified and interested candidates should send their applications
together with:
- Attached copies of all academic
qualifications (transcripts and certificates); - Detailed CVs and working mobile telephone
numbers; - Three professional references and or/academic
references;
Send
the complete applications via soft copy to; recruitment@kskassociates.net. You
may also physically deliver your application to any of our offices. Kindly
address applications to;
Plot
24A, Hannington Road
Deadline: 2nd February 2016 by 5:00 pm (East Africa Time)
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