MasterCard Foundation YETA Project Jobs - Director of Administration and Finance at National Cooperative Business Association CLUSA International (NCBA CLUSA)

Job Summary: The Director of Administration and Finance will

provide overall leadership and support to ensure the successful implementation of

NCBA CLUSA programs in Uganda by providing accounting leadership and oversight,

budget preparation, review and projection, cost analysis, staff benefits processing,

employment contract drafting, and grant oversight to ensure successful program

implementation.  The Uganda Director of

Administration and Finance position  has

two major roles: (1) Project Accounting Oversight and (2) Chief Financial and

Administrative Director for the Uganda programs in terms of compliance with

policies and procedures.

The Director of Administration and Finance (DAF) works closely with the Chief

of Party and the home office accounting team to ensure that the project is

managed according to NCBA CLUSA policies, which are compliant with US

Government rules and regulations, donor rules and regulations, and Government

of Uganda laws.

• Prepare and submit yearly and monthly
  
  operating and technical work plan budgets in coordination with the Chief
  
  of Party (COP) and technical team in a timely manner; evaluate costs per beneficiary
  
  according to indicators achieved to benchmark pipeline spending; prepare
  
  actual vs. projected monthly and yearly costs to assist COP in developing
  
  appropriate budget strategies;


• In charge of controlling costs and keeping
  
  the project within binding agreement budgeted limits;


• Responsible for the drafting of employment
  
  agreements for signature by the COP and submission of finalized version to
  
  the HQ Program Management Team;


• In charge of supporting in the development of
  
  implementing, and annually revising the Employee Handbook with NCBA CLUSA
  
  Uganda appropriate policies and financial systems which are approved by
  
  the COP and the HQ office;


• Ensure that financial and cash management
  
  systems are in place and adhered to, and that internal audits indicate compliance;


• Develops and manages internal controls,
  
  policies and procedures that are in-line with MasterCard Foundation and
  
  NCBA CLUSA compliance regulations, or other donor regulation as necessary;


• The job holder will manage the bank accounts,
  
  ensuring that proper documentation is sent and received from the bank(s);


• Actively monitor procurement activities to
  
  ensure that they are in line with the project, NCBA CLUSA policies, and
  
  donor regulations;


• Prepare and deliver orientation sessions to
  
  staff to explain administrative and financial policies and procedures and
  
  schedule no less than semi-annual refresher sessions along with periodic MEMOS
  
  up-dating staff on issues or concerns that need to be addressed;
  
  responsible for ensuring compliance by all staff;


• Provide oversight to the work of the
  
  field-level Accountant regarding petty cash, writing checks, support
  
  documentation, and preparing vouchers for payments;


• Provide technical oversight to the work of
  
  the Logistics and Procurement Specialist regarding all matters pertaining
  
  to the purchase of goods and services and monitoring of local vendor and
  
  service contracts;


• Financial and administrative oversight of
  
  subcontracts with Ugandan development organizations; assist with
  
  pipelines, budget realignments, clearing of advances, submission of
  
  milestone invoices and all other related duties;


• Regularly review all budgetary issues with
  
  project staff and as appropriate with the donor agency;


• Maintain proper and correct accounting and
  
  physical assets inventory records;


• Develop and maintain systems to insure open
  
  and transparent communications with all staff;


• Prepare and submit various financial reports as
  
  required by the Partner Agreement; responsible for all program and
  
  financial reporting;


• Manage small grants program for distribution
  
  to local formal financial institutions;


• Disclosing discrepancies to COP in a timely
  
  manner in expense documentation and/or conflicts of interest as they arise
  
  with staff;


• Oversee training exercises for staff to
  
  ensure policies are complied with;


• Prepare and submit various financial reports
  
  as required by the contract in collaboration with the COP and home office
  
  Project Team;


• Ensure that all NCBA CLUSA policies and
  
  procedures are followed, and comply with periodic NCBA CLUSA reporting
  
  requirements;


• Ensure that all MasterCard Foundation and
  
  NCBA CLUSA regulations/standards on travel, personnel, procurement,
  
  financial administration, etc. are adhered to;


• All other duties as assigned by the COP or
  
  headquarters office.

• The ideal candidate should preferably hold a Master’s
  
  degree, or equivalent experience, in accounting, finance, or related
  
  field; CPA preferred;


• At least eight years’ experience at the
  
  supervisory/ management level of multiple projects;


• Experience in creating and managing small
  
  grants programs;


• Very high degree of social, political and
  
  cultural sensitivity;


• Exceptional diplomatic and business
  
  negotiating skills;


• Broad working knowledge and understanding of US
  
  Government policies, procedures, procurement practices, rules,
  
  regulations, and reporting requirements; familiarity with foundation donor
  
  policies, procedures, procurement practices, rules, regulations, and
  
  reporting requirements also strongly preferred;


• Strong financial analysis, budgeting, and
  
  management skills with ability to provide concrete and proven experiences
  
  (for example, drafts of written policies and procedures or internal
  
  controls that were implemented);


• Working knowledge of smallholder agriculture,
  
  agribusiness, youth’ programming, and/or rural enterprise development is desired;


• Prior exposure and experience with
  
  computerized accounting software and fluency in excel spreadsheets;


• Prior work experience with QuickBooks
  
  accounting software program;


• Ability to work with people and willingness
  
  to support and Train others;


• Ability to make recommendations for financial
  
  and i administrative policy or procedural changes;


• Excellent written/oral communication skills


• Ability to travel to project sites
  
  nationwide.


• Fluency in English required, fluency in
  
  Luganda, and/or Kiswahili preferred;