Organization: QED Group,
LLC
Project: USAID/Uganda
Monitoring, Evaluation and Learning Project
Duty
Station: Kampala, Uganda
Reports
to: Director of Finance and Administration
The QED
Group, LLC is a full-service international development firm that provides practical
solutions to social problems through sound analysis, proven management
techniques, and creative implementation. We focus our efforts on two core
practice areas: Monitoring & Evaluation and Knowledge Management. We work
with U.S. agencies and overseas governments, international donors,
private-sector clients, and PVOs/NGOs in more than 80 countries around the
world. Key clients include USAID, the U.S. Department of State, the Centers for
Disease Control and Prevention, the U.S. Department of Agriculture, and the
U.S. Trade and Development Agency.
The
USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is
the five-year organizational program support vehicle through which USAID/Uganda
will pursue realizing its development objectives within the complicated and
shifting Ugandan development context.
The purpose of the Learning Contract is to provide monitoring,
evaluation and learning support services and build capacity of USAID/Uganda to
implement USAID’s Collaborating, Learning, and Adapting methodology to
strengthen the implementation of USAID/Uganda’s Country Development Cooperation
Strategy and enhance USAID’s organizational effectiveness.
Job
Summary: The Finance Officer will be responsible for the day-to-day management
of QED’s Uganda finance activities. The role supports the Director of Finance
and Administration to implement effective and efficient financial management
controls within the context of the country strategy as well as the QED home
office finance team objectives.
Key
Duties and Responsibilities:
·
Manage payroll and preparation of social charges
(NSSF) and tax remittances (PAYE) for staff each month
·
Ensure the timely submission of high quality
financial reports, for internal and external audiences.
·
Proactively draw attention to any problem areas
and initiate solutions in consultation with DFA and other staff as appropriate.
·
Maintain current and accurate bank balances and
check distribution list.
·
Ensure and maintain reliable and accurate accounting
records for the organization and produce management accounts to facilitate the
effective management of the organization.
·
Regularly check all financial activities for
accuracy and quality of information.
·
Keenly analyze financial information and reports,
identify problem areas, take remedial action where necessary and make
recommendations to the Director, management and other staff as appropriate.
·
Conduct analyses of records of current and past
operations to determine trends and monitor the financial health of the
organization.
·
Produce regular analyses of income and expenditure
to team in the budget monitoring process.
·
Prepare budget guidelines and support the annual
budget preparation.
·
Develop annual cash flow forecasts and monitor to
ensure sufficient local funds are available to meet the organization’s
requirements.
·
Reconcile all project bank and cash accounts at
the end of every month.
·
Prepare monthly reports on outstanding advances
and work with employees and supervisors to clear advances.
·
Design a system for documents and records
management, including electronic and physical filing of all financial
documentation.
·
Perform variances analyses and prepares accounts
reconciliations.
·
Input annual budgets into QuickBooks.
·
Prepare and send out monthly budget reports.
·
Review conformity of invoices to purchase orders
or contracts; approval levels and documentation requirements as specified in
procedures; and submit to the DFA for approval and to process payments.
·
Resolve invoice problems with suppliers/vendors
and respond to vendor payment inquiries in coordination with operations team.
·
Review monthly project vehicle analysis.
·
Regular review accuracy of the all expenses and
inputs them into QuickBooks and assist with monthly close out and scanning of
vouchers.
·
Compile VAT returns i.e. invoices/receipts &
prepares VAT reimbursement/claim reports
·
Review receivable vouchers and all attachments for
completeness.
·
Prepare and submit monthly advance reconciliation
reports and work with employees to ensure that all advances are cleared.
·
Receive all payables submitted to the finance
department, clearly indicating date of receipt of complete documents and
follow-up on responses required.
·
File all accounting vouchers.
·
Perform any other lawful duties that may be
assigned.
Qualifications,
Skills and Experience:
·
The ideal candidate for the USAID QED Group
Finance Officer career placement should hold a Degree in finance and accounting
·
A minimum of five years demonstrable experience
managing finances for donor funded projects
·
Computer literacy i.e. Knowledge of MS Excel and
Word. Experience with QuickBooks software
·
USAID experience and basic knowledge of FARs and
AIDARs is highly desirable
·
Demonstrated ability to work closely with a
variety of project stakeholders including local senior and support staff, USAID
personnel, Home Office staff, consultants, vendors and subcontractors to work
collaboratively to solve administrative and operational problems as they arise
·
Proven ability to independently plan and execute
complex tasks while addressing daily management demands
·
Excellent interpersonal and computer skills are
required
All suitably
qualified and interested Candidates who meet the above criteria should send
their CV, Cover letter and Bio Data Form, download here,
expressing interest to qed.recruitment.me.specialist@gmail.com with the subject
line as “ATTN: Finance Officer.”
Deadline:
Friday, 15th January, 2016 by 5:00 pm
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